Explanation
BACKGROUND: This ordinance authorizes the Director of Public Safety, on behalf of the Division of Support Services, to modify and extend a contract with Aviat Networks aka Harris Stratex Networks. On July 7/1/2010 Council passed ordinance 0787-2010 to enter into a contract with Aviat Networks, AKA Harris Stratex Networks, for a Maintenance Level Agreement (MLA) for the Microwave Network Equipment which supports the Police and Fire 800 MHz Radio Systems Infrastructure. It is essential that Police and Fire have twenty-four hour backup maintenance service available in the event of a communications microwave failure. This ordinance extends the contract for another year and increases the amount to $12,906.00. This agreement is being entered into under the Sole Source provision provided in Section 329.07 of the Columbus City Code. Aviat Networks is the only known company that can provide the essential backup service 24 hours a day, seven days a week.
The City of Columbus began the 800 MHz Radio System operations in April 1992. The Support Services Division initiated a new 800 MHz radio system and microwave network infrastructure upgrade in 2007, utilizing Homeland Security funding. The warranty period (2 years) has expired on this equipment purchase. This contract will provide 24 hour backup field engineering support, repair, and exchange of equipment.
Contract Compliance: Contract Compliance Number 77-0016028 - Expires: 7/5/2014
EMERGENCY DESIGNATION: Emergency designation is requested in order to avoid any possibility of delay in maintenance and support of our Microwave Network Equipment.
FISCAL IMPACT: This ordinance authorizes an expenditure of $12,906.00 from the Division of Support Services 2012 General Fund operating budget. This is the third year of this contract. The original equipment had a two year warranty that expired in 2010. Support Services expended $11,855.00 in 2010 and $11,641.00 in 2011 for these services.
Title
To authorize and direct the Director of Public Safety to modify and extend a contract for the Support Services Division with Aviat Networks for a Maintenance Level Agreement (MLA) for the Microwave Network Equipment which supports the Police and Fire 800 MHz Radio Systems infrastructure in accordance with the sole source procurement provisions of the Columbus City Codes; to authorize the expenditure of $12,906.00 from the General Fund; and to declare an emergency. ($12,906.00)
Body
WHEREAS, on July 7, 2010 Council approved and passed Ordinance 0787-2010, which established an extended warranty-Maintenance Level Agreement (MLA) with Aviat Networks AKA Harris Stratex Networks; and
WHEREAS, the Division of Support Services is responsible for Police and Fire communications systems; and
WHEREAS, this legislation authorizes the Director of Public Safety to modify and extend the warranty-Maintenance Level Agreement (MLA) for the 800 MHz Radio System and Microwave Network Infrastructure that supports Police and Fire, and provides 24 hour backup field engineering support, repair, and exchange of equipment in the event of a communications microwave failure, and expend $12,906.00; and
WHEREAS, Aviat Networks is the only known company that can provide essential backup service 24 hours a day, seven days a week, to the systems; and
WHEREAS, this agreement is being established under the Sole Source Provision provided in Section 329.07 of the Columbus City Codes, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Director of Finance and Management to to extend a contract with Aviat Networks in an effort to avoid any disruptions in communications, thereby preserving the public health, peace, property, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to modify and extend a contract with Aviat Networks for the Police and Fire 800 MHz Radio System and Microwave Network Infrastructure.
SECTION 2. That this agreement is made in accordance with the Sole Source provision of Section 329.07 of the Columbus City Code.
SECTION 3. That for the purpose stated in Section 1 hereof, the expenditure of 12,906.00, or so much thereof as may be needed, is hereby authorized from:
Div. 30-02 | Subfund: 010 | Obj. Level 2: 03 | Obj. Level 3: 3372 | OCA: 320104 | Amount: $12,906.00
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.