Explanation
1. BACKGROUND:
This legislation will authorize the Director of Public Utilities to apply for, accept, and enter into a Clean Ohio Green Space Conservation Grant Program agreement through the Ohio Public Works Commission. The total amount of the project cost is $357,500.00. The grant amount is $262,500.00 and the match amount provided by the Department of Public Utilities is $95,000.00. The match will be paid for via transfer from the Water Build America Bonds Fund into the Water Grants Fund.
The Clean Ohio Green Space Conservation grant is administered by the Ohio Public Works Commission. The Department of Public Utilities is applying for this grant for the placement of a conservation easement over 55 acres of land along the east side of the Hoover Reservoir in Delaware County between Harlem and Redbank Roads. This land encompasses one major stream and two smaller streams that empty into the Hoover Reservoir as well as the surrounding wooded riparian areas of each stream. Protecting this area will help prevent erosion, preserve the streams and steep-slope riparian areas adjacent to Hoover Reservoir, and protect the water quality of this raw water source for the City.
2. EMERGENCY:
The grant application deadline is October 31, 2012 and the Department of Public Utilities is requesting City Council deem this legislation an emergency measure to allow the Director to submit the application by the deadline and enter into the grant agreement as soon as possible upon award of the grant.
3. FISCAL IMPACT:
A grant match amount of $95,000.00 will be paid by the Department of Public Utilities should the Department be awarded the grant. The $95,000.00 in match amount will come via transfer from the Water Build America Bonds Fund into the Water Grants Fund. A transfer of funds within the Water Build America Bonds Fund will be necessary, as well as an amendment to the 2012 Capital Improvements Budget. This Ordinance also requests the authority for the City Auditor to appropriate the proceeds of said grant for purposes of funding this conservation easement acquisition.
Title
To authorize and direct the Director of Public Utilities to apply for, accept, and enter into a Clean Ohio Green Space Conservation Grant agreement through the Ohio Public Works Commission; to authorize the appropriation of $262,500.00 within the Water Grants Fund; to authorize the transfer of $95,000.00 within the Water Build America Bonds Fund; to authorize the appropriation and transfer of $95,000.00 from the Water Build America Bonds Fund to the Water Grants Fund to provide the grant match; to authorize an amendment to the 2012 Capital Improvements Budget; to accept the grant and to authorize the appropriation and expenditure in the amount of $357,500.00; and to declare an emergency. ($357,500.00)
Body
WHEREAS, the Ohio Public Works Commission has solicited applications for a grant in accordance with the Clean Ohio Green Space Conservation Grant Program; and
WHEREAS, it is necessary to apply for and, if awarded, accept said grant, to appropriate and expend the funds; and
WHEREAS, the Director of Public Utilities is required to be authorized by Council to apply for and enter into the grant agreement; to accept the grant money; and appropriate the funds necessary for the grant match; and
WHEREAS, it is necessary for this Council to authorize the transfer of funds within the Water Build America Bonds Fund, for the Division of Power and Water; and
WHEREAS, it is necessary for this Council to authorize the appropriation and transfer of $95,000.00 within the Water Build America Bonds Fund to provide the grant match;
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to apply for the grant and enter into the grant agreement, in an emergency manner in order to meet the application deadline and expedite easement acquisition process so the terms and conditions of the grant agreement are accomplished for the immediate preservation of the public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities, be and hereby is, authorized and directed to apply for and enter into a grant agreement with the Ohio Public Works Commission through the Clean Ohio Green Space Conservation Grant Program; and to accept a grant in the amount of $262,500.00 from the Clean Ohio Green Space Conservation Grant; and to transfer $95,000.00 from the Water Build America Bonds Fund into the Water Grants Fund for the match amount.
SECTION 2. That the Department of Public Utilities has committed to administer the grant through grant coordination, grant reporting, grant fund pay requests, and contract administration services.
SECTION 3. That from the unappropriated monies in the Water Grants Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2013, the sum of $262,500.00 shall be appropriated, effective upon receipt of the executed grant agreement, to the Department of Public Utilities, Department/Division 60-09, as follows:
Fund Type: Grant | Grant Title: Clean Ohio Greenspace Conservation | Fund Name: Water Grants Fund | Fund No: 620 | Grant No: to be assigned by City Auditor | OCA Code: to be assigned by City Auditor | Object Level 3: 6601 | Amount: $262,500.00.
SECTION 4. That the City Auditor is hereby authorized to transfer $95,000.00 within the Department of Public Utilities, Division of Power and Water, Water Build America Bonds Fund, Fund No. 609, Dept/Div. No. 60-09, Object Level Three 6601, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
609 | 690236-100033 (carryover) | Fire Hydrant Repl | 623633 | -$1,028.31
609 | 690493-100000 (carryover) | PAWP Automation Upgr. | 606493 | -$44,984.42
609 | 690236-100027 (carryover) | Alcott Rd. WL Imp's | 623627 | -$48,987.27
609 | 690421-100000 (carryover) | Watershed Prot. Easements | 609421 | +$95,000.00
SECTION 5. That the 2012 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
609 | 690236-100033 (carryover) | Fire Hydrant Repl | $0 | $1,029 | +$1,029
(establish authority for cancellation)
609 | 690236-100033 (carryover) | Fire Hydrant Repl | $1,029 | $0 | -$1,029
609 | 690493-100000 (carryover) | PAWP Automation Upgr. | $0 | $44,985 | +$44,985
(establish authority for cancellation)
609 | 690493-100000 (carryover) | PAWP Automation Upgr. | $44,985 | $0 | -$44,985
609 | 690236-100027 (carryover) | Alcott Rd. WL Imp's | $140,167 | $91,179 | -$48,988
609 | 690421-100000 (carryover) | Watershed Prot. Easements | $0 | $95,002 | +$95,002
SECTION 6. That the Director of Public Utilities, be and hereby is, authorized and directed to transfer $95,000.00 from the Water Build America Bonds Fund into the Water Grant Fund for the purpose of meeting the grant match requirement for the Clean Ohio Green Space Conservation Grant Program once it is awarded to the Department of Public Utilities for a conservation easement on 55 acres of land on the east side of Hoover Reservoir between Harlem and Redbank Roads.
SECTION 7. That from the unappropriated monies in the Water Build America Bonds Fund, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2013, the sum of $95,000.00, is hereby appropriated to the Division of Power and Water, Division 60-09, Fund No. 609, Object Level One 10, Object Level Three 5501, OCA 609421.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer $95,000.00 between funds as follows:
FROM:
Dept/Div No. | Fund No. | Fund Name | Project No. | OCA Code | OL3 | Change
Department/Division: 60-09 | Fund No: 609 | Fund Name: Water Build America Bonds Fund | Project No: 690421-100000 (carryover) | OCA Code: 609421 | Object Level 3: 5501 | Amount: -$95,000
TO:
Dept/Div No. | Fund No. | Fund Name | Grant Title | Grant No. | OCA Code | OL3 | Change
Department/Division: 60-09 | Fund No: 620 | Fund Name: Water Grants Fund | Grant Title: Clean Ohio Greenspace Conservation | Grant No: to be assigned by City Auditor | OCA Code: to be assigned by City Auditor | Object Level 3: 6601 | +$95,000
SECTION 9. That the proceeds from the Water Grants Fund, for a conservation easement on 55 acres of land on the east side of Hoover Reservoir between Harlem and Redbank Roads, in the amount of $95,000.00, are hereby appropriated to the Division of Power and Water | Dept/Div. 60-09 | Fund No. 620 | Fund Name: Water Grants Fund | Grant Title: Clean Ohio Greenspace Conservation | Grant No: to be assigned by City Auditor | OCA Code: to be assigned by City Auditor | Object Level 3: 6601 | $95,000.
SECTION 10. That for the purpose of paying the costs associated with the match for the grant project, an expenditure of up to $95,000.00 is hereby authorized within the Division of Power and Water as follows: Dept No: 60-09 | Fund No: 620 | Fund Name: Water Grants Fund | Grant Title: Clean Ohio Greenspace Conservation | Grant No: to be assigned by City Auditor | OCA Code: to be assigned by City Auditor | Object Level 3: 6601 | Amount: $95,000.00.
SECTION 11. That for the purpose of paying the cost of the aforementioned grant project contract, the expenditure of $262,500.00 is hereby authorized within the Department/Division: 60-09 | Fund Name: Water Grants Fund | Fund No: 620 | Grant Title: Clean Ohio Greenspace Conservation | Grant No: to be assigned by City Auditor | OCA Code: to be assigned by City Auditor | Object Level 3: 6601 | Amount: $262,500.00.
SECTION 12. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 13. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 14. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 15. That at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 16. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 17. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.