Explanation
This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order with InfoVision21, Inc. for access to Microsoft Enterprise Unified Support services in the amount of $319,816.87 through the State of Ohio’s Microsoft Agreements and Enrollments Large Solution Providers agreement, 0A1252, expiring on 6/30/2025. The term of the purchase order will be for one year from the date of a confirmed purchase order from the City Auditor's Office.
The Microsoft Enterprise Unified Support bid includes account management, support assistance, proactive engagement, and problem resolution services. The continued provision of these services will help keep the various Microsoft tools and applications, used throughout the city, maintained and operating smoothly. These services were procured through solicitation of bids via the State of Ohio’s Microsoft Contracts and Enrollments Large Solution Providers, contract, 0A1252. Four responses to the original solicitation were submitted, as follows:
InfoVision21, Inc. - $319,816.87 ($303,826.03 with MBE credit)
Brown Enterprises - $319,914.00 ($303,918.03 with MBE credit)
SingleSourceIT - $319,914.00 (no MBE credit)
Dell - -$315,723.13 (no MBE credit)
DoT recommends awarding the bid to InfoVision21, Inc. as the lowest, responsive bidder, after application of the city’s MBE credit. This ordinance also authorizes the expenditure of $319,816.87 for the above-described services, for a period of one year, beginning on January 12, 2023, and ending on January 11, 2024.
This ordinance also authorizes the expenditure of $319,816.87 for the above-described purpose.
CONTRACT COMPLIANCE
Vendor name- InfoVision21, CC #-005488, Expires 9/27/2025
FISCAL IMPACT
Funds for these services are available and budgeted in the Department of Technology, Information Service Operating Fund pending passage of Ordinance 3005-2023, which authorizes an intrafund transfer reflective of 2023 third quarter review projections.
EMERGENCY
Emergency designation is requested so that a new contract is in place before the current contract expires. Contract continuity is important to ensure that the city has access to comprehensive services as described above.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with InfoVision21, Inc. for access to Microsoft Enterprise Unified Support services through the State of Ohio’s Microsoft Agreements and Enrollments Large Solution Providers agreement, 0A1252; to authorize the expenditure of $319,816.87 from the Information Services operating fund for the above-stated purpose; and to declare an emergency. ($319,816.87)
Body
WHEREAS, the Department of Technology has a need for Microsoft Enterprise Unified Support for account management, support assistance, proactive engagement, and problem resolution services; and
WHEREAS, these services can be obtained through the State of Ohio’s Microsoft Agreements and Enrollments Large Solution Providers agreement, 0A1252, expiring on 6/30/2025; and
WHEREAS, this ordinance is contingent on passage of Ordinance 3005-2023, which authorizes a transfer within the Information Services Operating fund, reflective of 2023 third quarter review projections; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with Dell Marketing, LP for access to Microsoft Enterprise Unified Support services through the State of Ohio’s Microsoft Agreements and Enrollments Large Solution Providers agreement to ensure that funds are in place prior to the City Auditor’s year-end closing; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized, on behalf of the Department of Technology, to establish a purchase order with Dell Marketing, LP for access to Microsoft Enterprise Unified Support services in the amount of $319,816.87 through the State of Ohio’s Microsoft Agreements and Enrollments Large Solution Providers agreement, 0A1252, expiring on 6/30/2025, for a term of one year, beginning on the of a confirmed purchase order by the City Auditor.
SECTION 2. That the expenditure of $319,816.87, or so much thereof as may be necessary, is hereby authorized as provided on the attachment to this ordinance. (see 3041-2023EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That this ordinance is contingent on passage of Ordinance 3005-2023 which authorizes a transfer within the Information Services Operating fund, reflective of 2023 third quarter review projections.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same