Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to establish a purchase order for the purchase of various Light Duty Trucks for the Division of Water from an established Universal Term Contract.
The vehicles will be used by crews of the Water Distribution Maintenance Section for maintenance, repair, inspections and rehabilitation projects. The vehicles are being purchased from the lowest, responsive and responsible bidders for these items, 32/Ford Mercury. Due to a manufacturers order cut off date of March 6, 2006, this legislation is being processed as an emergency to allow the order to be placed with the dealership before the cut off date.
Supplier: 32/Ford Mercury (31-1285506)
Fiscal Impact: $68,604.00 is needed for this purchase.
Title
To authorize the Director of Finance and Management to establish a purchase order for the purchase of Light Duty Trucks with 32/Ford Mercury for the Division of Water, to authorize the expenditure of $68,604.00 from the Water Systems Operating Fund, and to declare an emergency. ($68,604.00)
Body
WHEREAS, the Purchasing Office opened formal bids on August 18, 2005 for the option to purchase Light Duty Trucks, and
WHEREAS, a Universal Term Contract was established with 32/Ford Mercury for Light Duty Trucks, and
WHEREAS, a section of the Division of Water has a need to purchase various Light Duty Trucks, and
WHEREAS, the purchase order will be issued in accordance with the terms and specifications of Solicitation Number: SA-001717GRW on file in the Purchasing Office; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water in that it is immediately necessary to enter into a purchase order prior to manufacturer cut off date for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with 32/Ford Mercury for the purchase of various Light Duty Trucks for the Division of Water, in accordance with specifications on file in the Purchasing Office.
Section 2. That the expenditure of $68,604.00 or so much thereof as may be needed, be and the same hereby is authorized from the Water Systems Operating Fund, Department 60-09, OCA Code 602730, Object Level One 06, Object Level Three 6652, to pay the cost thereof.
Section 3. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.