City of Columbus - File #: 2259-2006

• File #: 2259-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 12/1/2006
• In control: Safety Committee
• On agenda: 1/22/2007
• Final action: 1/25/2007
• Title: To authorize and direct the Finance and Management Director to enter into an agreement with MD Helicopters, Inc. for the purchase of a 500E helicopter, in accordance with sole source procurement for the Division of Police, to authorize the appropriation and the expenditure of $1,356,545.00 from the Special Income Tax Debt Fund; and to declare an emergency. ($1,356,545.00)

Date	Ver.	Action By	Action	Result
1/25/2007	1	CITY CLERK	Attest
1/24/2007	1	MAYOR	Signed
1/22/2007	1	Columbus City Council	Approved	Pass
1/22/2007	1	COUNCIL PRESIDENT	Signed
1/12/2007	1	CITY ATTORNEY	Reviewed and Approved
1/12/2007	1	Safety Drafter	Sent to Clerk's Office for Council
1/11/2007	1	Safety Drafter	Sent for Approval
1/10/2007	1	Auditor Reviewer	Reviewed and Approved
1/10/2007	1	Safety Drafter	Sent for Approval
1/10/2007	1	CITY AUDITOR	Reviewed and Approved
12/18/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
12/18/2006	1	FINANCE DIRECTOR	Reviewed and Approved
12/18/2006	1	Safety Drafter	Sent for Approval
12/15/2006	1	Finance Reviewer	Reviewed and Approved
12/14/2006	1	Finance Reviewer	Reviewed and Approved
12/12/2006	1	ODI DIRECTOR	Reviewed and Approved
12/12/2006	1	Safety Drafter	Sent for Approval
12/8/2006	1	EBOCO Reviewer	Reviewed and Approved
12/8/2006	1	ODI DIRECTOR	Reviewed and Approved
12/6/2006	1	SAFETY DIRECTOR	Reviewed and Approved
12/6/2006	1	Safety Drafter	Sent for Approval
12/5/2006	1	Safety Reviewer	Reviewed and Approved
12/5/2006	1	Safety Reviewer	Reviewed and Approved
12/4/2006	1	Safety Reviewer	Reviewed and Approved
12/4/2006	1	Safety Reviewer	Reviewed and Approved

Explanation

Need: The Division of Police needs to purchase a new Model MD500E Aircraft. The Division of Police will use this helicopter to patrol the airspace over the City of Columbus. This purchase will improve police response time, reduce crime through area selective enforcement by use of helicopter patrol, increase patrol observation, increase officer safety, and conduct successful day and night time surveillance. This helicopter is a scheduled replacement.

Bid Information: The Finance and Management Director will be entering into a contract to purchase helicopters through July 2008 with MD Helicopters, Inc. enabling better pricing for the Division of Police. On November 29, 2006, Department of Public Safety and Police representatives negotiated pricing based on the contract with M.D. Helicopters, Inc. for a new 500E helicopter. The purchase price of a 500E is $1,356,545.00. The Division of Police needs to request the option for sole source procurement because it is vital that the contract remain for only one type of aircraft ensuring uniformity with extensive training, safety issues and maintenance costs for the helicopter unit.

Contract Compliance No.:       M.D. Helicopter, Inc. - 86-0944088 expires 12/07/08

Emergency Designation: Emergency legislation is requested because negotiated price is only good for a limited time.

FISCAL IMPACT:

Since this purchase will be made with funds from the Special Income Tax  Debt Fund, there will be no immediate effect on the financial status of the General Fund.

Title

To authorize and direct the Finance and Management Director to enter into an agreement with MD Helicopters, Inc. for the purchase of a 500E helicopter, in accordance with sole source procurement for the Division of Police, to authorize the appropriation and the expenditure of $1,356,545.00 from the Special Income Tax Debt Fund; and to declare an emergency. ($1,356,545.00)

Body

WHEREAS, the Division of Police's plan is to have six (6) helicopters available for patrolling the airspace of the City of Columbus; and

WHEREAS, the purchase of this new helicopter is a scheduled replacement; and

WHEREAS, M.D. Helicopters, Inc. is the sole source to purchase this type of aircraft; and

WHEREAS, cost for this purchase was negotiated by City representatives and M.D. Helicopters, Inc. personnel; and

WHEREAS, an emergency exists in the daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into contract for the purchase of a 500E helicopter for the  preservation of the public peace, health, safety, and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Finance and Management Director be and is hereby authorized and directed to enter into agreement with M.D. Helicopters, Inc. for the purchase of a new 500E helicopter for the Division of Police.

SECTION 2. That from the unappropriated monies in the Special Income Tax Debt Fund No. 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2006, the sum of $1,356,545.00 is appropriated to the Division of Police, Department of Public Safety, No. 30-03, Object Level 03- 6652, OCA Code 302018.

Section 3. That said agreement shall be awarded in accordance with provisions of Section 329.07© (Sole Source) of the Columbus City Code, 1959.

Section 4. That the expenditure of up to $1,356,545.00 or so much as thereof as may be needed, be and is hereby authorized from the Special Income Tax Debt Fund to pay the cost thereof as described in Section 1 of this ordinance as follows:

DIV                FUND                    OBJ LEV (1)           OBJ LEV (3)           OCA              

30-03               430                             06                            6652                   302018

Section 5. That proceeds from the sale/disposal of previously purchased City owned helicopters are to be deposited to fund 430.

Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.