Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend a contract on behalf of the Office of Construction Management with Elford Construction Company, Inc. in an amount up to $800,000.00 for the West Side Early Learning Center project located at 45 Clarendon Avenue.
The original contract was authorized by Ordinance No. 2689-2020 and approved by City Council on December 11, 2020. This modification of the contract is necessary to provide additional security cameras, Matrix Proximity readers, fenced storage in the basement, and to address unforeseen subgrade soil on the exterior of the building.
Prices already established in the contract were used to determine the cost of this modification.
The contract compliance number for Elford Construction Company, Inc. is CC-006059 and expires on January 31, 2024.
Emergency action is requested in order to prevent delays of construction material due to ongoing supply line shortages.
Fiscal Impact: This ordinance authorizes an expenditure of $800,000.00 from the Construction Management Taxable Fund. It is necessary to transfer $800,000.00 between projects within the Construction Management Taxable Fund for additional services for the West Side Early Learning Center project located at 45 Clarendon Avenue. These funds were budgeted within the Construction Management Taxable Fund.
|
Original Purchase Order Amount (2689-2020): |
$ 20,070,522.00 |
|
Modification No. 1 (0835-2022): |
$ 400,000.00 |
|
Modification No.2 (Current): |
$ 800,000.00 |
|
Total (Original and Modification): |
$ 21,270,522.00 |
Title
To amend the 2021 Capital Improvement Budget; to authorize the Director of Finance and Management to modify and extend a contract on behalf of the Office of Construction Management with Elford Construction Company, Inc. for additional services for the West Side Early Learning Center; to authorize the transfer of $800,000.00 within the Construction Management Taxable Fund; to authorize the expenditure of $800,000.00 from the Construction Management Taxable Fund; and to declare an emergency. ($800,000.00)
Body
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget and authorize the transfer of $800,000.00 within the Construction Management Taxable Fund; and
WHEREAS, it is necessary to modify and extend a contract with Elford Construction Company, Inc. in an amount up to $800,000.00 for the West Side Early Learning Center project; and
WHEREAS, the original contract was authorized by Ordinance No. 2689-2020 and approved by City Council on December 11, 2020; and
WHEREAS, this modification for additional work is necessary to provide additional security cameras, Matrix Proximity readers, fenced storage in the basement, and to address unforeseen subgrade soil on the exterior of the building.
WHEREAS, it is necessary to authorize the expenditure of $800,000.00 from the within Construction Management Taxable Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is necessary to authorize the Finance and Management Director to modify and extend a contract with so that additional services for the West Side Early Learning Center project can proceed to prevent delays of construction material due to ongoing supply line shortages, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend a contract, on behalf of the Office of Construction Management, with Elford Construction Company, Inc. for the West Side Early Learning Center project.
SECTION 2. That the 2021 Capital Improvement Budget be amended as follows to establish sufficient authority for this project:
Project ID | Project Name | Current Authority | Revised Authority | Change
Fund
7732
P570101-100000 | Municipal Court - Design (Voted Carryover)| $1,419,700 | $619,700 | ($800,000)
P420100-100001 | West Side Early Learning Center| $0 | $800,000.00 | $800,000.00
SECTION 3. That the transfer of $800,000.00 or so much thereof as may be needed, is hereby authorized within Fund 7732 (Construction Management Taxable Fund), from Dept-Div 4550, Project P570101-100000 (Municipal Court Design), Object Class 06 (Capital Outlay) to Dept-Div 4550 (Construction Management Taxable Fund), Project P420100-100001 (West Side Early Learning Center), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $800,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in Fund 7732 (Construction Management Taxable Fund), in Dept-Div 4550, P420100-100001 (West Side Early Learning Center), in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.