Explanation
1. BACKGROUND: This legislation authorizes the Finance and Management Director, on behalf of the Department of Public Service, to expend monies in the amount of $650,000.00 for the purchase of new radios and accessories for Public Service personnel. The Department of Public Service needs to purchase radios and accessories to replace old radios and for incoming new equipment. The Purchasing Office has established a universal term contract (UTC), FL006116, for these items with Motorola Solutions Inc.
2. FISCAL IMPACT: This ordinance authorizes the purchase of radios and accessories in the amount of $450,000.00 for the Division of Refuse Collection, $150,000.00 for the Division of Infrastructure Management and $50,000.00 for the Division of Traffic Management. Funding for the purchase is through Fund 703, The Refuse Bond Fund, and an amendment to the 2015 Capital Budget is necessary. Funding for this purchase for the Divisions of Infrastructure and Traffic Management is through Fund 265, the Street, Construction, Maintenance and Repair Fund.
3. CONTRACT COMPLIANCE: Motorola Solutions Inc.’s Contract Compliance Number is 36-1115800 and expires January 24, 2016.
4. EMERGENCY DESIGNATION: Emergency action is requested because of the need to have these items in place and available as replacements for Public Service personnel and equipment.
Title
To amend the 2015 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation within the Refuse Bonds Fund, to authorize and direct the City Auditor to appropriate $200,000.00 from the Street Construction Maintenance and Repair Fund; to authorize the Finance and Management Director, on behalf of the Department of Public Service, to expend monies for the acquisition of new radios, accessories for Public Service personnel and equipment; to authorize the expenditure of $450,000.00 from the Refuse Bonds Fund; to authorize the expenditure of $200,000.00 from the Streets & Highways Bonds Fund; and to declare an emergency. ($650,000.00)
Body
WHEREAS, Public Service Divisions are in need of new radios, accessories; and
WHEREAS, the Purchasing Office has established a Universal Term Contracts for these items; and
WHEREAS, it is necessary to set up funds for these purchases in order to replace older radios and have new radios in stock for new equipment on order; and
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget to provide proper authority for this expenditure; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to make radios, accessories and replacement batteries available for Public Safety personnel; thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvements Budget authorized within ordinance 0557-2015 be amended to provide sufficient authority for this project as follows:
Fund / Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
703 / 520004-100005 / Alum Creek Remediation - Facility Improvements (Carryover) / $538,499.00 / ($450,000.00) / $88,499.00
703 / 520001-100013 / Mechanized Collection Equipment - Digital Radios / $0.00 / $450,000.00 / $450,000.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Refuse Bonds Fund as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
703 / 520004-100005 / Alum Creek Remediation - Facility Improvements /06-6600/ 730405 / $450,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
703 / 520001-100013 / Mechanized Collection Equipment - Digital Radios / 06-6600 / 730113 / $450,000.00
SECTION 3. That sum of $200,000.00 be and is hereby appropriated from the unappropriated balance of the Street Construction Maintenance and Repair Fund, Fund 265, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2015, to the Department of Public Service as follows:
Department: 59-01
Fund: 265
Object Level One: 06
Object Level Three: 6652
OCA: 591117 - $150,000.00
OCA: 591331 - $50,000.00
SECTION 4. That the Finance and Management Director is hereby authorized and directed to expend monies for the acquisition of new radios, accessories for Public Service personnel within the Divisions of Refuse Collection and Infrastructure Management from contract FL006116, with Motorola Solutions Inc.
SECTION 5. That the expenditure of $650,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 4, be and is hereby authorized and approved as follows:
Division: 59-02
Fund: 703
OCA Code: 730113
Object Level One: 06
Object Level 3: 6652
Amount $450,000.00
Division: 59-11
Fund: 265
OCA Code: 591117
Object Level One: 06
Object Level 3: 6652
Amount $150,000.00
Division: 59-13
Fund: 265
OCA Code: 591331
Object Level One: 06
Object Level 3: 6652
Amount $50,000.00
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor of ten days after passage if the Mayor neither approves nor vetoes the same.