Explanation
BACKGROUND: To modify a Universal Term Contract (FL004405) with Telvent USA, LLC (TIN: 521366064) in order to add new equipment to this contract that was not a part of the original agreement. The Public Utilities Department, Division of Water, uses this contract to maintain the Process Control Computer System. Recently, the Parsons Avenue Water Plant upgraded some Process Control computer equipment. The new equipment needs to be maintained through this UTC with Telvent. Telvent was the only bidder for this UTC.
1. Amount of additional funds: No additional funds are necessary to modify the contract.
2. Reason additional needs were not foreseen: The Parsons Avenue Water Plant recently purchased some upgraded computer equipment. It is necessary to provide maintenance for this new equipment. Therefore, it is necessary to add this new equipment maintenance to the contract.
3. Reason other procurement processes not used: Telvent USA, LLC is the current provider of Process Control equipment maintenance for all of the City's Water Plants. For this reason, it is necessary to purchase additional maintenance from Telvent.
4. How cost was determined: Prices for the new equipment maintenance was obtained through quotes from Telvent USA, LLC.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: No additional monies are required to modify the option contract. The Public Utilities Department, Division of Water must set aside their own funding for their estimated expenditures.
In order to maintain an uninterrupted supply of services to the Water Division through this Universal Term Contract and open Purchase Orders, this ordinance is being submitted as an emergency.
Title
To modify the Water Plant Process Control Computer Maintenance Universal Term Contract with Telvent USA, LLC to add upgraded equipment maintenance services to the contract; and to declare an emergency.
Body
WHEREAS, the Finance/Purchasing Office established contract FL004405 with Telvent USA, LLC for the Department of Public Utilities in order to purchase Process Control Computer equipment maintenance for the Water Plants; and
WHEREAS, upgraded equipment was recently purchased at the Parsons Avenue Water Plant and additional maintenance on this equipment needs to be purchased through this contract, and Telvent is the current provider for the process control system maintenance; and
WHEREAS, FL004405 for the purchase of Process Control Computer maintenance for the water plants does not currently allow for the purchase of the upgraded equipment maintenance, it is necessary to modify FL004405 in order to add the additional items to the contract; and
WHEREAS, an emergency exists in the usual daily operation of the Finance/Purchasing Office in that it is immediately necessary to modify FL004405 with Telvent USA, LLC, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify FL004405 with Telvent USA, LLC to add upgraded Process Control computer equipment maintenance in accordance with the modification agreed to by both Telvent and the City.
SECTION 2. That it is necessary to add the upgraded equipment maintenance to this contract with Telvent USA, LLC because Telvent currently provides the maintenance for the Process Control Computer Systems at the City's Water Plants.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor.