Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into a contract with Software House International (SHI), for annual subscription and support of IBM Rational software. DoT uses IBM Rational software to manage its technology application development, enabling the Applications Section to deliver high quality support to its city department customers, utilizing industry best practices in application development.
DoT purchased IBM Rational license subscriptions by authority of ordinance 1259-2009, passed November 9, 2009 (purchase order FL004485). This agreement will enable the DoT to receive the latest versions of IBM Rational software and access IBM technical support. This support needs to be renewed annually.
This year, DoT published solicitation SA004367 to procure this service. SHI provided the only response to the solicitation, offering service for the coverage term period July 1, 2012 through June 30, 2013, at a cost of $36,370.49. Subject to mutual agreement and approval of proper City authorities, the agreement can be annually extended for two (2) additional years.
The SHI response also included amended terms to the City's standard agreement. These amended terms have been reviewed and approved by the City Attorney. Given the amended terms, this ordinance requests waiver of competitive bidding requirements, in accordance with section 329.27 of Columbus City Code.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
The funds for this purchase in the amount of $36,370.49 are budgeted and available within the Department of Technology, Information Services Division, Internal Services Fund.
CONTRACT COMPLIANCE:
Vendor: Software House International (SHI) Corporation C.C.#: 22 - 3009648 Expiration Date: 11/16/2013
Title
To authorize the Director of the Department of Technology to enter into a contract with Software House International (SHI), for annual subscription and support of IBM Rational software; to waive the competitive bidding provisions of the Columbus City Code; to authorize the expenditure of $36,370.49 from the Department of Technology Information Services Division, Internal Services Fund; and to declare an emergency. ($36,370.49)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to enter into a contract with Software House International (SHI), for annual subscription and support of IBM Rational software. DoT uses IBM Rational software to manage its technology application development, enabling the Applications Section to deliver high quality support to its city department customers, utilizing industry best practices in application development; and
WHEREAS, the Department of Technology published solicitation SA004367 to procure this service. SHI provided the only response to the solicitation, offering service for the coverage term period July 1, 2012 through June 30, 2013, at a cost of $36,370.49. Subject to mutual agreement and approval of proper City authorities, the agreement can be annually extended for two (2) additional years; and
WHEREAS, the SHI response also included amended terms to the City's standard agreement. These amended terms have been reviewed and approved by the City Attorney. Given the amended terms, this ordinance requests waiver of competitive bidding requirements, in accordance with section 329.27 of Columbus City Code; and
WHEREAS, an emergency exist in the daily operation of the Department of Technology in that it is immediately necessary for the Director of the Department of Technology to enter into a contract with SHI for subscription support of the IBM Rational software, as not to impact the daily operation of the services provided; thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to enter into a contract with Software House International (SHI), for IBM Rational software support, in the amount of $36,370.49, with a coverage term period of July 1, 2012 through June 30, 2013.
SECTION 2: That the expenditure of $36,370.49.00or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Sub-Fund: 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $36,370.49
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That for good cause shown, the competitive bidding provisions of section 329 of the Columbus City Code, 1959 are hereby waived.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.