Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology to renew an annual contract, associated with purchase order EL003835, for software license renewal, support and related services, provided by Mount Carmel Health Systems, on behalf of the Columbus Public Health.
On December 1, 2003, Columbus City Council passed ordinance number 2587-2003, that allowed the Department of Technology, on behalf of the Columbus Health Department, to enter into contract (purchase order EL003835) with Mount Carmel, for the purchase of a billing and information system named Medical Manager, now called NextGen. This system enables Columbus Public Health the ability to operate five major clinical operations, which provides an extensive array of services, such as patient registration, appointment scheduling, monitoring and tracking of patient test results, processing of medical records, and generation of reports to help manage clinic operations. The original contract was executed with the option to renew, the software license maintenance and support each year on the expiration or anniversary date, and allowed for upgrades and related services.
FISCAL IMPACT:
In fiscal year 2008, the Department of Technology expended $185,944.30 with Mount Carmel for services associated with maintenance, support and upgrades for the Medical Manager/NextGen system. During fiscal year 2007, the amount of $80,214.21 was expended for maintenance and support. Funding for this renewal, in the amount of $127,000.00, for support and related services, is budgeted and available within the Department of Technology's Internal Services Fund, with a coverage period of twelve months, extending through April 1, 2010.
CONTRACT COMPLIANCE: 311439334 - Non-Profit Organization
EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate the contract modification, as the software license, application and support services are crucial to city operations.
Title
To authorize the Department of Technology Director to renew an annual contract with Mount Carmel Health Systems, for software license, upgrade and related support, associated with the billing and information application, on behalf of the Department of Columbus Public Health; to authorize the expenditure of $127,000.00 from the Department of Technology's Internal Services Fund; and to declare an emergency. ($127,000.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to renew an annual contract, associated with purchase order EL003835, for software license, support, conversion and related services, associated with a billing and information system, provided by Mount Carmel Health Systems, on behalf of the Department of Columbus Public Health; and
WHEREAS, the original contract was executed with the option to renew each year on the expiration or anniversary date, and allowed for modifications; and
WHEREAS, Mount Carmel provides support and related services for a critical application that enables Columbus Public Health the ability to operate five major clinical operations which provides an extensive array of services, such as patient registration, appointment scheduling, monitoring and tracking of patient test results, processing of medical records, and generation of reports to help manage clinic operations; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is necessary to modify and extend the contract with Mount Carmel Health Systems as the software license, application and support services are crucial to city operations, and for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Department of Technology Director on behalf of the Department of Columbus Public Health be and is hereby authorized to renew an annual contract with Mount Carmel Health Systems, for software license, support, upgrade and conversion, and related services for the billing and information application ( NextGen system) with a coverage period of twelve months, extending through April 1, 2010.
SECTION 2: That the expenditure of $127,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01|Fund: 514|Subfund: 010|OCA Code: 500147|Obj. Level 1:03|Obj. Level 3: 3369|Amount: $127,000.00
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.