Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety to enter into a contract with JusticeTrax for ten (10) additional LIMS- Plus software licenses and ten (10) maintenance agreements for the Division of Police's new Crime Laboratory that is currently under construction on Woodrow Avenue. JusticeTrax is a laboratory information management system that tracks evidence. The licenses and maintenance agreements are needed because thirteen (13) additional personnel were hired for the Crime Lab in the past year. All of the employees in the Crime Lab utilize JusticeTrax on a daily basis and the software is necessary to operate and adhere to accreditation standards. JusticeTrax was purchased through the city's bid process in 2011.
Bid Information: This ordinance authorizes a contract in accordance with provisions of sole source procurement based on the fact that JusticeTrax is the sole supplier of its products and services. The company uses no outside vendors, representatives, or agents to distribute any of its products or services including but not limited to LIMS- Plus software.
This company is not debarred according to the federal excluded parties listing or prohibited from being awarded a contract according to the Ohio Auditor of State unresolved findings for recovery certified search.
CONTRACT COMPLIANCE NO: 860960454, expires 10/03/2016
Emergency Designation: Emergency legislation is requested in order to conduct a transition of Crime Lab operations from their current location to the new building by the end of the year.
Fiscal Impact: This ordinance authorizes an expenditure of $47,200.00 from the Safety Voted Bond Fund for the purchase of ten (10) additional software licenses and maintenance agreements for the JusticeTrax evidence tracking system as part of the new Crime Laboratory Building. Funds were budgeted in Public Safety's 2014 Capital Improvement Budget for the construction of the Crime Lab and the purchase of new software and equipment.
Title
To authorize the Director of the Department of Public Safety to enter into a contract with JusticeTrax for the purchase of ten LIMS-Plus software licenses and maintenance agreements, for the Division of Police's new Crime Lab; to authorize the expenditure of $47,200.00 from the Safety Voted Bond Fund; and to declare an emergency. ($47,200.00)
Body
WHEREAS, funds for the purchase of ten (10) additional LIMS-Plus software licenses and maintenance agreements for the Division of Police's new Crime Lab are budgeted in the Department of Public Safety's 2014 Capital Improvement Budget; and
WHEREAS, it is now necessary to authorize Capital Improvement Funds for the purchase of ten (10) additional LIMS-Plus software licenses and maintenance agreements for the new Crime Lab; and
WHEREAS, it is in the best interest of the City to enter said agreement in accordance with provisions of Section 329.07(e) (Sole Source) of the Columbus City Code, 1959; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is immediately necessary to purchase LIMS-Plus software licenses and maintenance agreements for the Division of Police's new Crime Lab in order to smoothly transition operations from the current location to the new building as soon as possible, thereby preserving the public's health, peace, property, safety and welfare; Now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety is hereby authorized to enter into contract with JusticeTrax, and expend funding as needed, for ten (10) LIMS-Plus software licenses and maintenance agreements for the Division of Police's new Crime Lab.
SECTION 2. That this agreement is being entered into in accordance with provisions of Section 329.07 (e) (Sole Source) of the Columbus City Code, 1959; and
SECTION 3. That an expenditure of $47,200.00, or so much thereof as may be necessary, be and it is hereby authorized and directed from Division of Police, Division No. 30-03, Safety Voted Bond Fund 701, Project 330033-100000, OCA 701033, OL3 Code 6649
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.