Explanation
Background:
This ordinance authorizes the Director of the Department of Neighborhoods to contract with Godman Guild Association dba Blue Bow Tie Catering for catering services for the My Brother’s Keeper Manufacturing Camp. This includes the purchase of food and non-alcoholic beverages
This contract will include services beginning June 24, 2024. Godman Guild Associations dba Blue Bow Tie Catering Contract Compliance 006076, 4.26.24 - 4.26.26; Vendor Account # 006076
Emergency Justification: The Department of Neighborhoods requests this legislation be considered an emergency in order for Godman Guild Association dba Blue Bow Tie Catering to be quickly reimbursed for services rendered.
Fiscal Impact: This ordinance authorizes an expenditure of $4,730.00 from the General Fund.
Title
To authorize the Director of the Department of Neighborhoods to enter into a contract with Godman Guild Association dba Blue Bow Tie Catering for food, beverage, and catering services related to youth engagement; to authorize the expenditure of $4,730.00 from the General Fund; to authorize the payment of expenses previously incurred beginning June 24, 2024; and to declare an emergency. ($4,730.00)
Body
WHEREAS, the Department of Neighborhoods’ My Brother’s Keeper program seeks to address disparities experienced by boys and young men of color in the community; and
WHEREAS, the manufacturing camp immerses program participants in the world of 3D design and manufacturing through hands-on activities; and
WHEREAS, food, beverage, and catering services are provided to program participants during the full day learning sessions; and
WHEREAS, Godman Guild Association dba Blue Bow Tie Catering has been engaged to provide catering services; and
WHEREAS, Columbus City Code Section 329.35 governs the Purchase of food and beverages for public purpose; and
WHEREAS, Section 329.35(A) requires that food and beverage authorizations are granted for the public purpose of better providing for the health and welfare of residents of the City of Columbus, the public at large, and municipal officers and/or employees by enhancing public engagement, facilitating public meetings, and providing for the efficient operation of the city; and
WHEREAS, the Director of Finance and Management is authorized to review and approve contracts with vendors for food and beverage related goods and services, if these purchases are integral to the successful execution of a program, event, or engagement and related expenses are reasonable; and
WHEREAS, the Director of Finance and Management has determined that the food and beverage related purchases describe herein, constitute a public purpose and are reasonable in both nature and cost; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Neighborhoods in that it is immediately necessary to authorize the Director to enter into contract with Godman Guild Association dba Blue Bow Tie Catering for food and beverage items (non-alcoholic), and catering services in support of youth engagement activities in order to reimburse the contractor quickly for goods and services rendered, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS, OHIO:
SECTION 1. That the Director of the Department of Neighborhoods is hereby authorized to enter into contract with Godman Guild Association dba Blue Bow Tie Catering for food and beverage items (non-alcoholic), and catering services in support of youth engagement programming previously incurred beginning June 24, 2024.
SECTION 2. That the expenditure of $4,730.00 is hereby authorized within the General Fund 1000, per the accounting codes in the attachment to this ordinance.
SECTION 3. That in accordance with Columbus City Code Section 329.35, the Director of Finance and Management has determined that the food and beverage related purchases describe herein, constitute a public purpose and are reasonable in both nature and cost.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of the Department of Neighborhoods, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.