Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Pro-Patch OEM Parts with H.D. Industries, Inc. The Division of Fleet Management is the primary user for Pro-Patch OEM Parts. Pro-Patch OEM Parts are used to repair City pothole patching vehicles. H.D. Industries is the sole source for these parts as they are the only local distributor for this specific manufacturer. Pricing was obtained by published price list. The term of the proposed option contract would be approximately two (2) years, expiring May 31, 2025, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
H.D. Industries, Inc., CC# 010112 expires 2/16/2025, $1.00
Total Estimated Annual Expenditure: $20,000.00, Division of Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Pro-Patch OEM Parts with H.D. Industries, Inc. in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the Pro-Patch OEM Parts UTC will provide for the purchase of Pro-Patch OEM Parts used to repair City pothole patching vehicles and H.D. Industries, Inc. is the sole source provider of these goods; and,
WHEREAS, it has become necessary in the daily operation of the Department of Finance and Management, Division of Fleet Management, to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Pro-Patch OEM Parts with H.D. Industries, Inc.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Pro-Patch OEM Parts for a term of approximately two (2) years, expiring May 31, 2025, with the option to renew for one (1) additional year, as follows:
H.D. Industries, Inc., $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.