Explanation
BACKGROUND: The Division of Police needs to replace its live scan applications. Live scan systems are an integral part of the processes and services that local law enforcement agencies provide. Live scans are used to capture fingerprints and palm prints electronically without the need for the more traditional method of ink and paper. Using live scans, fingerprints and palm prints are captured and transmitted electronically making them immediately available for search in the local AFIS (Automated Fingerprint Identification System), and subsequently transmitted to the state and federal identifications systems for processing. The AFIS system uses live scan technology as the primary database. The AFIS database helps identify arrested individuals using fingerprints, solve crimes by identifying prints left at crime scenes, and establishes and maintains criminal history. AFIS has proved to be an invaluable tool, assisting in the apprehension of criminal suspects and confirming the identity of individuals who are detained or booked into jail. Fingerprint image acquisition is considered to be the most critical step in an AFIS, as it determines the final fingerprint image quality, which has a drastic effect on the overall system performance. Replacing the live scans will ensure we continue to provide this critical step. In 2005, the City of Columbus Division of Police put the current Indentix live scans into service. At the beginning of this year the Division of Police received a letter from the AFIS vendor, Safran MorphoTrak, informing the Division that the current live scans have reached their end of life, but the vendor would continue to support them on a best effort basis per the existing maintenance agreement.
BID INFORMATION: Both current live scans have broken down numerous times. Due to the fact that there is not enough time to obtain formal bids in time to replace these live scans and that funds have been identified in the Law Enforcement Seizure Funds, waiving competitive bidding provisions of the City Code is requested.
CONTRACT COMPLIANCE: 330154789 expires 02/20/2015
FISCAL IMPACT: The funding for the live scan applications has already been appropriated and authorized by Ordinance 1011-2013 passed on 5/15/2013. This expenditure is funded in the Law Enforcement Seizure Fund.
Emergency Designation: Emergency legislation is necessary in order to continue the use of this invaluable tool, which assists in the apprehension of criminal suspects and confirming the identity of individuals who are detained or booked into jail.
Title
To authorize and direct the City of Columbus Director of Finance and Management to enter into contract with Safran MorphoTrak for the purchase of two Enterprise Live Scan Applications for the Division of Police, to waive the competitive bidding provisions of the Columbus City Codes, 1959, to authorize the expenditure of $55,740.00 from the Law Enforcement Seizure Fund; and to declare an emergency. ($55,740.00)
Body
WHEREAS, the City of Columbus Division of Police needs to replace two Enterprise Live Scan Applications at the cost of $55,740.00; and
WHEREAS, the funding for these applications has already been appropriated and authorized by Ordinance 1011-2013 passed on 5/15/2013; and
WHEREAS, it is in the best interest of the City that competitive bidding be waived for this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize and direct the City of Columbus Director of Finance and Management to enter into contract with Safran MorphoTrack for the purchase of two Enterprise Live Scan Applications for the preservation of the public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City of Columbus Director of Finance and Management be and is hereby authorized and directed to enter into contract with Safran MorphoTrak to purchase two Enterprise Live Scan Applications.
SECTION 2. That the expenditure of $55,740.00, or so much thereof as may be needed is hereby authorized as follows:
DIV 30-03 | FUND 219| OBJ LEV (01) 06 | OBJECT LEV (06) 6643| OCA# 301838 | SUB-FUND 002|
SECTION 3. That in accordance with Section 329.27 of Columbus City Codes, this Council finds it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Codes to permit the aforementioned purchase.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage is the Mayor neither approves or vetoes the same.