Explanation
Background
This ordinance authorizes the Director of the Department of Technology to modify a professional services and software licensing contract with Tritech Software Systems, a CentralSquare company, for the CentralSquare (Lucity) EAM upgrade, staff training, business process review and optimization services.
The CentralSquare (Lucity) Work and Asset Management Systems is a proprietary platform of Tritech Software Systems, a CentralSquare company, which is used by various departments to manage City related building requests, physical asset management, and physical inventory control. The original contract was authorized by ordinance 2278-2012, which was passed by City Council on November 12, 2012, and authorized the Director of the Department of Technology to enter contract with Tritech Software Systems for Lucity Work and Asset Management System professional services and software licensing.
Ordinance 2731-2025, passed by City Council on November 5, 2025, authorized the Director of the Department of Technology to enter a sole source contract for maintenance and support of the CentralSquare (Lucity) Work and Asset Management Systems in the amount of $52,391.28.
This ordinance authorizes the Director of the Department of Technology to modify the contract to add funds for the CentralSquare (Lucity) EAM upgrade, staff training, business process review and optimization services in the amount of $35,000.00, which includes $13,310.00 in contingency funds.
1.1 Amount of additional funds to be expended:
The original contract amount: $52,391.28 (PO548696, Ord. 2731-2025)
Modification #1: $35,000.00 (This ordinance)
The contract amount including all renewals/modifications: $87,391.28
1.2 Reasons additional goods/services could not be foreseen:
This modification is necessary to upgrade and optimize the CentralSquare (Lucity) EAM platform as evolving security standards and platform lifecycles necessitated a critical version upgrade. Additionally, active use of the system revealed specific workflow gaps within Recreation and Parks that were not previously apparent. Integrating these upgrades with internal training now ensures long-term sustainability and reduces future reliance on external vendor support.
1.3 Reason other procurement processes are not used:
Tritech Software Systems, a CentralSquare company, is the original developer of the Lucity EAM platform, and owns the proprietary code required for the version upgrade and system integration. Third-party vendors cannot legally or technically perform these core platform modifications.
1.4 How cost of modification was determined:
Pricing for this modification is based on a comprehensive cost breakdown provided by the vendor, which was reviewed for price reasonableness and alignment with the original contract’s fee schedule.
CONTRACT COMPLIANCE
Tritech Software Systems
Vendor Account #: 024879
Expiration date: 7/14/2022
Contract compliance will need to be renewed before the contract can be executed.
FISCAL IMPACT
Funding in the amount of $35,000.00 is budgeted and available in the Department of Technology, Information Services Operating Fund.
Title
To authorize the Director of the Department of Technology to modify a contract with Tritech Software Systems, a CentralSquare company, for the CentralSquare (Lucity) EAM upgrade, staff training, business process review and optimization services; and to authorize an expenditure from the Information Services Operating Fund. ($35,000.00)
Body
WHEREAS, Ordinance 2278-2012 authorized the Director of the Department of Technology to enter contract with Tritech Software Systems for CentralSquare (Lucity) Work and Asset Management Systems; and
WHEREAS, Ordinance 2731-2025 authorized the Director of the Department of Technology to enter a sole source contract for maintenance and support of the CentralSquare (Lucity) Work and Asset Management Systems; and
WHEREAS, this ordinance modifies the contract to add funds in the amount of $35,000.00 for the CentralSquare (Lucity) EAM upgrade, staff training, business process review and optimization services; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director to modify a contract with Tritech Software Systems for the CentralSquare (Lucity) EAM upgrade, staff training, business process review and optimization services for the preservation of the public health, peace, property, safety, and welfare; and health, peace, property and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be, and hereby is, authorized to modify a contract with Tritech Software Systems for the CentralSquare (Lucity) EAM upgrade, staff training, business process review and optimization services contract in an amount up to $35,000.00.
SECTION 2. That the expenditure of $35,000.00 or so much thereof as may be necessary is hereby authorized in Fund 5100 per the account codes in the attachment to this ordinance. (1429-2026EXP)
SECTION 3. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.