Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a contract modification (Mod #2) for the Blueprint Linden Hudson McGuffey Project with Gresham Smith and Partners/OH Inc. The scope of work for this proposed phase of the project is to refine the recommendations included in the Preliminary Design Report previously developed as part of the initial phase of work, and provide detailed design services to produce fully independent construction documents for the green infrastructure (GI) technologies and other related work items necessary to achieve the project goals of: mitigating DSR activations, water-in-basement occurrences (WIBs), and street/yard flooding, as well as provide storm water detention and treatment via the re-purposing of Columbus Land Redevelopment Office (Land Bank), abandoned, and vacant parcels for the implementation of Green Infrastructure (GI). The specific work activities of this scope include development of detailed construction drawings and bidding documents, meetings with stakeholders, submission of permits and providing responses to all contractor inquires during the bidding process.
1.1 PROJECT MODIFICATION:
Amount of additional funds to be expended: $575,814.52 (Total Expenditure $3,813,962.39)
Original Contract (EL016153) $2,199,868.64
Modification #1 (PO047464) $1,038,279.23
Modification #2 (Current) $ 575,814.52
Total $3,813,962.39
1.2 Reasons additional goods/services could not be foreseen:
This is a planned contract modification.
1.3 Reason other procurement processes are not used:
This is a planned modification. Re-bid of the project will likely result in a higher project costs as much of the project history would be lost and required to be rediscovered by another consultant.
1.4 How cost of modification was determined:
The cost of Mod #2 was determined by negotiations between Gresham Smith and Partners/OH Inc. and DOSD.
2. PROJECT TIMELINE: Original contract plus modification #1 covered 2014 through mid-2021. This is a planned modification that applies to mid-2021 through 2025. The expiration date of this agreement is December 31, 2025.
3. EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
4. CONTRACT COMPLIANCE NO: 62-1736493 | MAJ | Expires 2/4/22 | Vendor # 009789
5. ECONOMIC / ENVIRONMENTAL IMPACT: The City has embarked upon its approved Wet-Weather Management Plan (WWMP). Currently, that plan is almost entirely comprised of a series of treatment plant capacity upgrades, storage tanks, tunnels, and other piping system augmentations; collectively known as “gray” infrastructure. After approval of the WWMP, the use of more renewable, sustainable, and environmentally friendly systems, commonly referred to as “green” infrastructure, has been recognized and implemented in many communities as a potential solution to many of the elements associated with consent order requirements. It is anticipated there will be a greater impact to both economic impact and advantages by implementing a group of smaller projects which would be conducive for competition with local suppliers and vendors as opposed to the large scale, previously devised, WWMP projects. Community and Outreach for the project will be conducted by the City, the selected consultant and the Public Outreach Consultant, RAMA Consulting, which is currently under contract for this work.
6. FISCAL IMPACT: This legislation authorizes the Director to transfer and expend up to $478,449.23 in funds from the Sanitary Sewer PayGo Fund 6116, and Funds of $97,364.29 are budgeted, available, and appropriated for this expenditure within Fund 7704, the Streets and Highways Bond Fund, Project 590955 - 100062 CelebrateOne - Blueprint Linden - Hudson McGuffey Sidewalk. ($575,814.52)
Title
To authorize the Director of Public Utilities to enter into a contract modification with Gresham Smith and Partners/OH Inc. for the Blueprint Linden Hudson McGuffey Project in the amount of $575,814.52; to expend up to $478,449.23 from the Sanitary Sewer PayGo Fund; to authorize the transfer and appropriation of funds within the Sanitary Sewer PayGo Fund; to expend up to $97,364.29 from the Streets and Highways General Obligation Fund 7704; to authorize the expenditure of funds within the Public Safety General Obligation Fund 7704; and to amend the 2021 Capital Improvements Budget. ($575,814.52)
Body
WHEREAS, the original agreement, Contract No. EL016153 was authorized by Ordinance 1279-2014, passed July 21, 2014; and
WHEREAS, a modification (#1) to Contract No. EL016153 was authorized by Ordinance 3035-2016, passed January 9, 2017; and
WHEREAS, it is necessary to authorize a modification (Mod#2) of the Blueprint Linden Hudson McGuffey Project agreement with Gresham Smith and Partners/OH Inc. for the Division of Sewerage and Drainage; and
WHEREAS, it is necessary to authorize the appropriation, transfer, and expenditure of up to $478,449.23 in funds from the Sanitary Sewer PayGo Fund, Fund 6116; and
WHEREAS, funding for the Department of Public Service’s contribution for this project is budgeted, available, and appropriated within Fund 7704, the Streets and Highways Bond Fund: and
WHEREAS, it is necessary to expend funds to pay for this contract; and
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget.
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to modify (Mod #2) the professional engineering agreement for the Blueprint Linden Hudson McGuffey Project, for the preservation of the public health, peace, property, and safety; and
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify the Blueprint Linden Hudson McGuffey Project agreement, C.I.P. No. 650870-100701 with Gresham Smith and Partners/OH Inc. 155 East Broad Street, Suite 900; Columbus; Ohio; 43215 in the amount of $575,814.52; in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That the Director of Public Utilities is hereby authorized to appropriate, transfer and expend up to $478,449.23 from the Sanitary Sewer PayGo Fund 6116 per the account codes attached to this ordinance.
SECTION 3. That the expenditure of $97,364.29, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P590955-100062 (CelebrateOne - Blueprint Linden - Hudson McGuffey Sidewalk), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2021 Capital Improvement Budget is amended per the accounting codes attached to this ordinance.
SECTION 5. That the said firm, Gresham Smith and Partners/OH Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.