Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology (DoT) to modify and extend a server maintenance support contract with Sarcom, to maintain daily business operations, for one year. This contract agreement will allow DoT to continue support for applications such as: Public Utilities (Division of Water billing system), Auditor's office (tax processing and Performance Series functions), Safety, Building Development Service (One-stop-shop), DoT applications and database development, enterprise-wide file and print services and WASIMS IVR system. Without this contract modification services, that support mission critical operations to the City, will be discontinued.
In order to maintain the current level of support, DoT has an immediate need to waive the competitive bidding provisions of the Columbus City Code 329.27 due to the timing of the new servers purchased under the 2004 CIP funding.
FISCAL IMPACT: During fiscal year 2003, $41,359.28 was expended with Sarcom. Funding for services provided by this ordinance is budgeted and available within the 2004 Department of Technology's information services fund, in the amount of $50,000.00. The $50,000.00 will provide support for 12 months coverage period commencing October 1, 2004 through September 30, 2005.
EMERGENCY: Emergency legislation is requested to continue uninterrupted services needed for daily operational business.
CONTRACT COMPLIANCE NUMBER: 31-1052674 Expiration: 07/17/2005
Title
To authorize the Director of the Department of Technology to modify and extend a contract with Sarcom Inc. for the purchase of maintenance support, for the Department of Technology, to waive competitive bidding provisions of the Columbus City Code, to authorize the expenditure of $50,000.00 from the information services fund, and to declare an emergency. ($50,000.00)
Body
WHEREAS, this legislation will authorize the Director of the Department of Technology (DoT) to modify and extend a contract with Sarcom Inc. to maintain daily business operations. The Department of Technology has a need to extend this agreement for one-year, and
WHEREAS, this contract agreement in the amount of $50,000.00, will provide support coverage for twelve months commencing October 1, 2004 through September 30, 2005, and
WHEREAS, this contract agreement will allow DoT to continue support for applications such as: Public Utilities (Division of Water billing system), Auditor's office (tax processing and Performance Series functions), Safety, Building Development Service (One-stop-shop), DoT applications and database development, Enterprise-wide file and print services and WASIMS IVR system, and
WHEREAS, without this contract modification services, that support mission critical operations to the City, will be discontinued, and
WHEREAS, in order to maintain daily business operations, it is in the City's best interest to waive the competitive bidding provisions of the Columbus City Code 329.27 to allow for the development of bid specification that will facilitate a bid process, and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize this contract modification and extension, to provide uninterrupted service for server maintenance and support, provided by Sarcom, Inc., thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and extend a contract with Sarcom Inc. for support maintenance service in the amount of $50,000.00.
SECTION 2: That this agreement is made in accordance with the Bid Waiver provisions of Section 329.07( c ) of the Columbus City Code.
SECTION 3: That the expenditure of $50,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div: 47-02|Fund: 514|Sub-Fund: 001|OCA: 472417| Obj. Level 1: 02| Obj. Level 3: 2245| Amount: $30,000.00
Div: 47-02|Fund: 514|Sub-Fund: 001|OCA: 472417| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $20,000.00
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same