Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Carrier Commercial Service in the amount of $48,718.00 for the replacement of an air conditioning chiller at
Fire Station #1, 300 North Fourth Street. The current chiller is running at less than half of full capacity. The evaporator tubes are crushed on one of the circuits and another is running at two-thirds capacity. The contractor has sixty days upon notification of the award of the contract to complete the project. The chiller will include a one-year workmanship and material guarantee and a five-year warranty on all compressors.
Formal proposals were solicited on February 26, 2004, and opened on May 4, 2004. Eight firms submitted a proposal. (0 MBE, 1 FBE*).
Carrier Commercial Service $48,718.00
Air Force One $49,470.00
Axiom Mechanical Services $52,150.00
Farber Corporation $53,300.00
*General Temperature Control, Inc. $61,325.00
Pete Miller, Inc. $65,700.00
Fox Mechanical Company $69,000.00
Kel-Par Company, Inc. $72,000.00
The Facilities Management Division recommends a contract award to the most responsive and responsible bidder, Carrier Commercial Service in the amount of $48,718.00.
This ordinance also authorizes the transfer, appropriation, and expenditure of $48,718.00 from the Special Income Tax Fund to pay for this project. The Special Income Tax transfer and appropriation is a temporary measure until the City sells notes or bonds for this project.
Emergency action is requested so that the chiller will be replaced before complete failure of the current chiller.
Fiscal Impact: The Special Income Tax fund has a sufficient budget to support the transfer of $48,718.00. The total cost of the contract is $48,718.00. CC# 06-0991716, expiration date 11/09/2006.
Title
To authorize and direct the City Auditor to transfer $48,718.00 from the Special Income Tax Fund to the Safety Bond Fund, to authorize the appropriation and expenditure of $48,718.00 from the Safety Bond Fund, to authorize the Public Service Director to enter into contract on behalf of the Facilities Management Division with Carrier Commercial Service for the replacement of the chiller at Fire Station #1; and to declare an emergency. ($48,718.00)
Body
WHEREAS, the chiller at Fire Station #1 is in need of replacement, and
WHEREAS, the Facilities Management Division advertised for formal competitive bids, and
WHEREAS, the Facilities Management Division recommends Carrier Commercial Service as the most responsive and responsible bidder, and
WHEREAS, a transfer of funds from the Special Income Tax Fund is necessary to fund this purchase; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund the amount transferred; and
WHEREAS, the aggregate principal amount of additional obligations which the City will issue to finance this purchase is presently expected not to exceed $48,718.00; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to contract with Carrier Commercial Service for the replacement of a chiller at Fire Station #1, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $48,718.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2004 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 2. That the City Auditor is hereby authorized to transfer said funds to the Safety Bond Fund, Fund 701, at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 3. That the amount of $48,718.00 is hereby transferred and appropriated to the Safety Bond Fund 701, Fire Facility Renovation Project 340103, OCA Code 644559, Object Level Three Code 6641.
SECTION 4. That upon obtaining other funds for the Fire Facility Renovation Project, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 3, above, and said funds are hereby deemed appropriated for such purpose.
SECTION 5. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2, above.
SECTION 6. The City intends that this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 7. That the Public Service Director is hereby authorized to contract with Carrier Commercial Service for the replacement of the chiller at Fire Station #1, 300 North Fourth Street.
SECTION 8. That the expenditure of $48,718.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 7, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103
OCA Code: 644559
Object Level 1: 06
Object Level 3: 6641
Amount: $$48,718.00
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.