Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with DLZ for a professional services contract (design and construction administration) for Compressed Natural Gas infrastructure for the City of Columbus at 2333 Morse Road.
This CNG station will be designed similar to the recently completed CNG station at 4211 Groves Rd. This station will provide rapid dispensing of compressed natural gas to the City's growing fleet of energy efficient CNG fueled vehicles. In addition to providing fuel to city owned vehicles this station will be designed for public access as well. As outlined in Mayor Coleman's Green Memo, CNG infrastructure needs to be put into place to support the growing number of city owned fleet vehicles that operate with compressed natural gas.
Included in this cost, DLZ Ohio, Inc. will provide a site assessment and a schematic drawing of a yet another city owned CNG facility to be constructed on the Columbus' west side. This assessment will include site assessment, sizing of existing natural gas piping in the area, and preliminary engineering of the facility. A contract modification will be necessary to fully fund the design of this west side facility; however, to keep momentum of the CNG initiative moving forward and to more fully and completely budget it is prudent to begin the initial design now.
Requests for Statements and Qualifications were available on April 2, 2012, and submitted on April 30, 2012. The City received three proposals (0 FBE, 1*MBE): *DLZ Ohio Inc., Adonai Building Company, and Kramer. The selection of the vendor for professional services is in accordance with the competitive bidding provisions of the Columbus City Code.
Emergency action is requested so that the necessary professional services may be accomplished without delay, to better serve the needs of the City and to create operational efficiencies.
DLZ Ohio, Inc., Contract Compliance No. 31-1268980, expiration date February 22, 2013.
Fiscal Impact: The cost of this contract is $487,560.00. This project is funded in the 2012 Capital Improvement Budget. However, bonds have yet to be sold for the project, thus necessitating a certification of $487,560.00 against the Special Income Tax Fund. The Special Income Tax Fund will then subsequently be reimbursed for the funds certified for this purchase when the next bond sale is completed.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with DLZ Ohio, Inc. with DLZ for a professional services contract (design and construction administration) for Compressed Natural Gas infrastructure for the City of Columbus at 2333 Morse Road; to authorize and direct the City Auditor to transfer $487,560.00 from the Special Income Tax Fund to the Fleet Capital Improvement Fund; to authorize the City Auditor to appropriate and expend $487,560.00 within the Fleet Capital Improvement Fund; to authorize the expenditure of $487,560.00 from the Fleet Capital Fund; and to declare an emergency. ($487,560.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to contract with a professional services company for the design of compressed natural gas infrastructure for the City of Columbus, at 2333 Morse Road; and
WHEREAS, the Finance and Management Department advertised Requests for Statement of Qualifications (RFSQ) on April 2, 2012; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to contract with DLZ Ohio Inc., for professional services (design and construction administration) for Compressed Natural Gas infrastructure for the City of Columbus at 2333 Morse Road, so that the necessary professional services may be accomplished without delay, to better serve the needs of the City and to create operational efficiencies, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director Finance and Management is hereby authorized and directed to enter into a contract on behalf of the Office of Construction Management with DLZ for a professional services contract (design and construction administration) for Compressed Natural Gas infrastructure for the City of Columbus at 2333 Morse Road.
SECTION 2. That the sum of $487,560.00, be and is appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 3. That the City Auditor is hereby authorized to transfer said funds to the Fleet Management Capital Fund 513, at such time is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 4. That the amount of $487,560.00 is hereby transferred and appropriated to the Fleet Management Capital Fund 513, Project Number 550006-100000, Object Level One 06, OCA Code 513006, Object Level Three Code 6603.
SECTION 5. That upon obtaining other funds for the purchase of that real property known as 2333 Morse Road, Columbus, Ohio, Franklin County Tax Parcel ID 010-007139, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 3.
SECTION 6. That the City Auditor is authorized to establish the proper accounting project number and to make any accounting changes to review the funding any contract or contract modification associated with the expenditure of funds transferred under Section 2.
SECTION 7. That the City intends this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $375,000.00 (the "Obligations").
The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen (18) months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made as "placed in service" within the meaning of the Treasury Regulations Section 1.150-2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the fund from which the advance for costs of the Project will be made.
SECTION 8. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 9. That the expenditure up to $487,560.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-05
Fund/Subfund: 513-004
Project/Detail: 550006-100000
Project Name: Morse Road
OCA: 513006
Object Level 1:06
Object Level 3: 6603
Amount: $487,560.00.00
SECTION 10: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.