Explanation
Need: The Columbus Health Department has a need to purchase a new fogger for its Vector Control Program. The gas powered fogger will be mounted to the bed of a City-owned pick-up truck and be used in the Department's efforts to control mosquitoes. The fogger will emit an ultra-low volume (ULV) spray of insecticide. The ULV sprayer will dispense very fine aerosol droplets that stay aloft and kill mosquitoes on contact. Mosquito control is critical to reducing the incidence of arthropod transmitted vector borne diseases in humans and to controlling the spread of the West Nile encephalitis virus.
Bids for this purchase were sought through the City's Vendor Services webpage via Solicitation No. SO028255. The City's Purchasing Office solicited nineteen vendors for a bid. The request for bids was posted on March 21, 2008, and closed on March 31. The following is a summary of the four bids that were received:
Bid Vendor Contract Compliance No. Expiration Date
$7,035.00 Clarke Mosquito Control Products 36-3672438 07/10/08
$7,400.00 ADAPCO, Inc. 59-2574523 Inactive
$7,700.00 B&G Chemicals & Equipment Co., Inc. 75-1183467 06/12/09
$9,650.00 Univar USA, Inc. 91-1347935 04/04/10
In order to insure that the new sprayer is available for the summer mosquito season, this legislation is submitted as an emergency. The total amount of this expenditure is $7,035.00.
Fiscal Impact: This legislation includes a transfer of funds within the Voted 1999, 2004 Health Department Bonds Fund, Fund No. 706, and an amendment to the 2008 Capital Improvements Budget.
Title
To authorize and direct the City's Finance and Management Director to establish a purchase order with Clarke Mosquito Control Products for the purchase of a sprayer for the Health Department's Vector Control Program; to amend the 2008 Capital Improvements Budget; to authorize a transfer of funds and an expenditure of $7,035.00 from the Voted 1999, 2004 Health Department Bonds Fund; and to declare an emergency. ($7,035.00)
Body
WHEREAS, there is a need for a new fogger for the Health Department's Vector Control Program to be able to reduce the incidence of arthropod transmitted vector borne diseases in Columbus residents, primarily the West Nile encephalitis virus; and
WHEREAS, bids for this purchase were sought through the City's Vendor Services webpage, via Solicitation No. SO028255, and four vendors responded with Clarke Mosquito Control Products being the lowest and best bidder; and
WHEREAS, it is critical that this fogger is available for use during the 2008 summer mosquito season that begins in June; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Voted 1999, 2004 Health Department Bonds Fund; and
WHEREAS, an emergency exists in the daily operations of the Department of Health in that it is immediately necessary to enter into a contract for the purchase of a fogger for the Health Department's Vector Control Program for the immediate preservation of the public peace, property, health, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized and directed to establish a purchase order in the amount of $7,035 with Clarke Mosquito Control Products for the purchase of a fogger for the Health Department's Vector Control Program.
SECTION 2. That the City Auditor is hereby authorized to transfer $7,035.00 within the Department of Health, Dept/Div. No. 50-01, Voted 1999, 2004 Health Department Bonds Fund, Fund No. 706, Object Level One 06, Object Level Three 6651, as follows:
Project No. | Project Name | OCA Code | change
500501 | Westside Perinatal Clinic Renovation | 706501 | -$2,272.03
500502 | Neighborhood Health Center | 706502 | -$1,500.00
500791 | Hilltop Health Center | 500791 | -$3,262.97
500505 | Public Health Equipment | 706505 | +$7,035.00
SECTION 3. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
500501-100000 | Westside Perinatal Clinic Renovation | $24,027 | $21,755 | -$2,272
500502-100000 | Neighborhood Health Centers | $1,500 | $ -0- | -$1,500
500791-100000 | Hilltop Health Parking Lot | $3,263 | $ -0- | -$3,263
500505-100000 | Public Health Equipment | $ -0- | $7,035 | +$7,035
SECTION 4. That the expenditure of $7,035.00 is hereby authorized from the Voted 1999, 2004 Health Department Bonds Fund, Fund No. 706, Project No. 500505-100000, Department of Health, Division No. 50, Object Level One 06, Object Level Three 6651, OCA No. 501713.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.