Explanation
BACKGROUND: This ordinance authorizes a modification of Contract EL-009335, with Asplundh Tree Expert Co., to provide power line clearance services for the Division of Power and Water. Power line clearance is a tree trimming service that the division continuously needs for proper maintenance of its street lighting and distribution facilities. This modification provides funding to continue services until such time that additional funding will be available in 2010.
Amount of additional funds to be expended: $40,000.00
Reasons additional goods/services could not be foreseen: Additional funds are necessary due to the division's need for this service increasing with the growth of its distribution and street lighting facilities and weather conditions that have necessitated a greater need for these services than originally anticipated.
Reasons other procurement processes are not used: The existing contract is based upon the lowest responsive and responsible bid received and opened on December 20, 2006. The contract provides for services from April 1, 2009 through March 31, 2011.
How cost of modification was determined: The cost is based upon the estimated needs at the rates in the existing contract.
Contract Compliance Number: 231277550, expires 2/4/11
FISCAL IMPACT: $235,000.00 was budgeted and encumbered for this service within the 2009 Electricity Operating Budget. The additional funds required will be absorbed within the current budget due to reduced expenditures for other services in Object Level One: 03.
2007 encumbrances for this service: $275,000
2008 encumbrances for this service: $295,000
Title
To authorize the Director of Public Utilities to modify an existing contract with Asplundh Tree Expert Co. for power line clearance services for the Division of Power and Water; to authorize the expenditure of $40,000.00 from the Electricity Operating Fund. ($40,000.00)
Body
WHEREAS, power line clearance services are required by the Division of Power and Water for maintenance of distribution and street lighting circuits; and
WHEREAS, Contract Number EL009335, with Asplundh Tree Expert Company, was authorized by Ordinance Number 0193-2009, passed March 30, 2009, for power line clearance services from April 1, 2009 through March 31, 2011; and
WHEREAS, due to the growth of the division's distribution and street lighting systems and storm damages in 2009 it has become necessary to increase the funding associated with the existing contract; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify Contract Number EL009335 with Asplundh Tree Expert Co. for power line clearance services, in the amount of $40,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That to pay the cost of the aforesaid contract modification, the expenditure of $40,000.00, or so much thereof as may be needed, is hereby authorized from the Electricity Operating Fund 550, Division Number 60-07, OCA 606764, Object Level One 03, Object Level Three 3375.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.