Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services agreement with E.P. Ferris & Associates, Inc. for the Dana G. ‘Buck’ Rinehart Public Utilities Complex Exterior Site Improvements Project, Capital Improvements Project No. 690026-100010, Division of Water Contract No. 2083.
The Original Contract included the design of the master plan for the project.
Modification No. l included a Space Needs Assessment, the design of the master stormwater plan, fuel station upgrades, a material storage facility to replace the salt barn, and a wash out station that were recommended in the Master Plan.
Modification No. 2 included technical project representation during construction of the Phase 1 improvements and design for both a sewer lift station and retaining wall not previously identified as project requirements.
Modification No. 3 (current) is for additional engineering services during construction for items designed during Modification No. 1 & 2.
This project is located in the 68 - Dublin Road Corridor area.
1.1 Amount of additional funds to be expended: $142,213.34
Original Agreement Amount: $ 299,029.61 (EL016759)
Modification No. 1: $ 806,338.79 (PO067574)
Modification No. 2: $ 232,284.34 (PO188735)
Modification No. 3 (current): $ 142,213.34
Total (Orig. + Mods 1-3) $1,479,866.08
1.2. Reasons additional goods/services could not be foreseen:
Contract Modification No. 3 (current) is the result of additional engineering services during construction such as time spent responding to RFIs, attending meetings, facilitating alternative solutions, etc. due to the nature of the existing unsuitable soils and existing utilities conflicts encountered on site.
1.3. Reason other procurement processes are not used:
This work is integrated with the ongoing design of Phase I improvements to the public utilities complex and involves unique knowledge of the project which an additional design consultant would not possess.
1.4. How cost of modification was determined:
Cost proposals were provided by E.P. Ferris & Associates, Inc., reviewed by the Division of Water, and were deemed acceptable.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The goal of this project is to improve the conditions of the exterior site for the Dana G. ‘Buck’ Rinehart Public Utilities Complex. These improvements will provide for a safer and more efficient work environment for the employees of and visitors to the complex. If the current issues with the facility's site are not resolved, further deterioration of the pavement will occur and drainage issues will worsen, which can lead to increased safety concerns.
3. CONTRACT COMPLIANCE INFO: 31-1194974, expires 5/5/23, MAJ, DAX No. 4823.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against E.P. Ferris & Associates, Inc.
4. FUTURE MODIFICATION(S): Future phases of implementing the site master plan are yet to be determined and will require a new RFP for design services.
5. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund - Fund No. 6006 will be necessary as well as an amendment to the 2020 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with E.P. Ferris & Associates, Inc. for the Dana G. ‘Buck’ Rinehart Public Utilities Complex Exterior Site Improvements Project for the Division of Water; to authorize a transfer and expenditure up to $142,213.34 within the Water General Obligations Bond Fund; and to amend the 2019 Capital Improvements Budget. ($142,213.34)
Body
WHEREAS, contract No. EL016759 was authorized by Ordinance No. 3067-2014, passed February 2, 2015, was executed on March 5, 2015, and approved by the City Attorney on March 16, 2015, for the Dana G. ‘Buck’ Rinehart Public Utilities Complex Exterior Site Improvements Project; and
WHEREAS, modification No. 1 under Contract No. PO067574 was authorized by Ordinance No. 1093-2017, passed May 15, 2017, was executed on June 16, 2017, and approved by the City Attorney on June 16, 2017; and
WHEREAS, modification No. 2 under Contract No. PO188735 was authorized by Ordinance No. 1752-2019, passed July 22, 2019, was executed on August 22, 2019, and approved by the City Attorney on August 28, 2019; and
WHEREAS, modification No. 3 (current) is for additional engineering services during construction for items designed during Modification No. 1 & 2; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with E.P. Ferris & Associates, Inc. for the Dana G. ‘Buck’ Rinehart Public Utilities Complex Exterior Site Improvements Project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with E.P. Ferris & Associates, Inc., for the Dana G. ‘Buck’ Rinehart Public Utilities Complex Exterior Site Improvements Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional engineering services agreement with E.P. Ferris & Associates, Inc., FID #31-1194974, 880 King Avenue, Columbus, OH 43212; for the Dana G. ‘Buck’ Rinehart Public Utilities Complex Exterior Site Improvements Project, in an amount up to $142,213.34.
SECTION 2. That this Modification is in compliance with Chapter 329 of Columbus City Codes.
SECTION 3. That the transfer of $93,847.09, or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance. (There is already $48,366.25 in Fund 6006, CIP 690026.)
SECTION 4. That the 2020 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That an expenditure of $142,213.34, or so much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.