Explanation
BACKGROUND: On April 11, 2011, City Council approved Ordinance No. 0564-2011 authorizing the Board of Health to enter into a contract with Everbridge, Inc., for the development and implementation of a county-wide mass communication / notification infrastructure called the Central Ohio Health Alert Network (COHAN). COHAN is a web-based communication system that enables local public health leaders to effectively communicate information during a health-related emergency.
This ordinance authorizes another contract with Everbridge in order to continue operations of the COHAN system. This ordinance waives the relevant provisions of Chapter 329 of the Columbus City Code dealing with competitive bids because of the need to continue with the same company that developed the alerting and notification system for Columbus Public Health (CPH) nearly 4 years ago.
The contract compliance for Everbridge is 26-2919312 and expires on 09/05/2015. Emergency action is requested in order to ensure the continued operations of the COHAN system.
FISCAL IMPACT: CPH negotiated the $30,750.25 contract with Everbridge to be in effect until March 31, 2016. The monies to pay the cost for this contract are provided for in the State Health Subsidy Grant.
Title
To authorize and direct the Board of Health to enter into a contract with Everbridge, Inc. in order to continue a county-wide mass communication infrastructure; to authorize the expenditure of $30,750.25 from the Health Department Grants Fund; to waive the relevant provisions of Chapter 329 of the Columbus City Code relating to competitive bidding; and to declare an emergency. ($30,750.25)
Body
WHEREAS, on April 11, 2011, City Council approved Ordinance No. 0564-2011 authorizing the Board of Health to enter into a contract with Everbridge, Inc., for the development and implementation of a county-wide mass communication/notification infrastructure called the Central Ohio Health Alert Network (COHAN).
WHEREAS, the Board of Health has a need to enter into a contract with Everbridge, Inc. in order to continue the COHAN; and,
WHEREAS, this ordinance waives the relevant provisions of Chapter 329 of the Columbus City Code dealing with competitive bids in order to contract with Everbridge because of the need to continue with the same company that developed the alerting and notification system for Columbus Public Health nearly 4 years ago; and,
WHEREAS, the new contract will extend services through March 31, 2016; and,
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to enter into this contract for the continuation of a county-wide mass communication infrastructure for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to enter into a contract with Everbridge, Inc. in order to continue a county-wide mass communication infrastructure through March 31, 2016.
SECTION 2. That to pay the cost of said contract the expenditure of $30,750.25 is hereby authorized from the Health Department Grants Fund, Fund No. 251, Department No. 50, Grant Number 508001, OCA 500066, Object Level One - 03, Object Level Three - 3336.
SECTION 3. That the relevant competitive bidding provisions of Chapter 329 of the Columbus City Code are hereby waived.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.