Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the following Universal Term Contract Purchase Agreements listed below for the Department of Public Utilities.
The parts and materials purchased from the contracts will be used to replenish parts and supplies used for daily operating.
The Purchase Agreement associations listed require approval by City Council in order for the division to expend more than $100,000.00, per Columbus City Code Chapter 329.
UNIVERSAL TERM CONTRACT PURCHASE AGREEMENTS:
Computers & Accessories
Computer Parts
|
Vendor # |
Current Vendor |
CC Exp. |
Status |
Sec of State |
|
010668 |
Brown Enterprise Solutions, LLC |
2/2/2026 |
MBE |
Y |
|
007352 |
CDW Government LLC |
3/10/2024 |
Majority |
Y |
|
040906 |
Law and Order Technology, LLC |
1/19/2026 |
MBE |
Y |
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $250,000.00 is budgeted and needed for this purchase. This ordinance is contingent on the passage of the 2024 operating budget, Ordinance 3012-2023.
$450,000.00 was spent in 2023.
$100,000.00 was spent in 2022.
Title
To authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of Computers & Accessories for the Department of Public Utilities; and to authorize the expenditure of $250,000.00 from Public Utilities Operating Funds. ($250,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contract Purchase Agreements for the purchase parts and materials; and
WHEREAS, the computers, parts and accessories purchased from the contracts will be used to replenish parts and supplies used for daily operating; and
WHEREAS, the expenditure of $250,000.00 or so much thereof as is needed for the purchase of Computers & Accessories and Computer Parts from the Public Utilities Operating Funds; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of parts and materials; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of Computers & Accessories and parts for the Department of Public Utilities.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $250,000.00 or so much thereof as may be needed, be and is hereby authorized in Fund 6000 (Water Operating), 6100 (Sewer Operating), 6200 (Stormwater Operating), and 6300 (Electricity Operating); in object class 02 Materials & Supplies per the accounting codes in the attachment to this ordinance.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.