Explanation
BACKGROUND: To authorize and direct the Director of Public Safety to enter into contract with Motorola Solutions, DBA Vigilant Solutions, to purchase license subscriptions for the Crime Search Investigate Module and the Investigative Data Platform as well as two (2) L6Q Quick Deploy License Plate Reader Cameras. The commercial LPR licensing subscriptions will enable the LPRs and the Neighborhood Safety Camera systems to continue to work in conjunction with the Shot Spotter program and will help provide vital information from vehicles leaving the areas when the Division of Police is alerted by the Shot Spotter program. The Division of Police currently has LPR's installed on some cruisers and two LPR cameras and poles from a prior grant. Motorola Solutions software and hardware were created to work with the current LPR system and Shot Spotter equipment Police utilizes. With the expansion of the Shot Spotter system, the procurement of the Motorola equipment will enhance Police's ability to respond to emergency situations and increase community safety. The use of this equipment will be in the Linden, Southside, and the Hilltop areas.
Bid Information: Other law enforcement agencies use similar Motorola equipment, which will allow Columbus Police to share important information with the other local agencies as crime often crosses jurisdictional borders. Therefore, the Division of Police is requesting a Bid Waiver in accordance with Chapter 329 of the City Code.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: CC007169 expires 7/1/2023
Emergency Designation: Emergency legislation is necessary to make the funds available as soon as possible due to the fact this grant has been extended once by the guarantor and the product needs to be purchased and statistics collected and reported on by July of 2022.
FISCAL IMPACT: This ordinance authorizes the Safety Director to enter into contract with Motorola Solutions, DBA Vigilant Solutions, to purchase commercial license subscriptions for the Crime Search Investigate Module and the Investigative Data Platform, including two (2) L6Q Quick Deploy License Plate Reader Cameras. Funds are available in the FY19 Project Safe Neighborhoods Grant for this purchase. The money was appropriated through Ordinance 2055-2021.
Title
To authorize the Director of Public Safety to enter into contract with Motorola Solutions, DBA Vigilant Solutions, for the purchase of commercial license subscriptions to its Crime Search Investigate Module and its Investigative Data Platform as well as two (2) L6Q Quick Deploy License Plate Reader Cameras; to waive the competitive bidding provisions of City Code Chapter 329; to authorize a transfer within the General Government Grant Funds; to authorize an expenditure of $115,550.00 from the General Government Grant Funds; and to declare an emergency ($115,550.00)
Body
WHEREAS, the Columbus Division of Police seeks to enhance and expand, and continue the ability to track vehicles leaving areas alerted by the Shot Spotter program; and
WHEREAS, the City of Columbus, Division of Police, was awarded funding through the FY19 Project Safe Neighborhoods Grant; and
WHEREAS, it is necessary to transfer funds from 03 to 02 within General Government Grant Funds to cover the cost of the quick deploy LPR cameras; and
WHEREAS, it is in the City's best interest to waive the competitive bidding provisions of City Code Chapter 329 to enter into this contract; and
WHEREAS, the Division of Police needs to enter into contract with Motorola Solutions, DBA Vigilant Solutions, for the purchase of commercial license subscriptions for the Crime Search Investigate Module and the Investigative Data Platform as well as two (2) L6Q Quick Deploy License Plate Reader Cameras; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Safety to authorize the Director to enhance the Shot Spotter program through the purchase of software and hardware for the Division of Police; and,
WHEREAS, an emergency exists in the usual daily operations of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director to enter into contract for commercial license subscriptions for the Crime Search Investigate Module and the Investigative Data Platform as well as two (2) L6Q Quick Deploy License Plate Reader Cameras, in order to make the funds available as soon as possible due to the fact this grant has been extended once by the guarantor and the product needs to be purchased and statistics collected and reported on by July of 2022, thereby preserving the public peace, health, property, safety and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized to enter into contract with Motorola Solutions, DBA Vigilant Solutions, for the purchase of commercial license subscriptions for the Crime Search Investigate Module and the Investigative Data Platform as well as two (2) L6Q Quick Deploy License Plate Reader Cameras.
SECTION 2. That the transfer of $500.00, or so much thereof as may be needed, is hereby authorized within Fund 2220, General Government Grant Fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $115,550.00, or so much thereof as may be needed, is hereby authorized in the General Government Grant Fund 2220 in object class 02 Supplies and 03 Services, per the accounting codes in the attachment to this ordinance.
SECTION 4. That this Council finds that it is in the City's best interest to waive the competitive bidding provisions of Chapter 329 of the Columbus City Code to enter into the contract.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.