Explanation
BACKGROUND: The Department of Development, Office of the Director, established a position to coordinate various aspects of the Capital Improvement Program including, program oversight, project management and planning. The staffing costs associated with this position are initially expensed to the General Fund, however, project related activities are able to be expensed using capital funds. Time spent on capital-related projects are tracked and expensed accordingly to the appropriate capital fund. The process is consistent with the City of Columbus procedure to reimburse the General Fund for the portion of the staff time attributable to capital projects.
Emergency action is requested so that reimbursement of the General Fund can occur as quickly as possible.
FISCAL IMPACT: This expenditure is budgeted and available within various capital funds. This Ordinance authorizes expenditure not to exceed $90,000 for this purpose.
Title
To authorize the Director of the Department of Development to expend $90,000.00, or so much thereof as may be necessary, to reimburse the General Fund for personnel expenses incurred; to authorize the expenditure from various capital funds; and to declare an emergency. ($90,000.00)
Body
WHEREAS: the Office of the Director employs personnel engaged in capital improvement projects; and
WHEREAS: these expenses are initially expensed in the General Fund; and
WHEREAS: capital funds can reimburse the General Fund for capital related projects; and
WHEREAS: it is necessary to authorize this expenditure in order to provide adequate operating resources; and
WHEREAS: an emergency exists in the daily operation of the Department of Development in that it is immediately necessary to authorize the Director of Development to reimburse the General Fund, thereby preserving the public health, safety and welfare; NOW THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development is hereby authorized to expend $90,000, or so much thereof as may be necessary, to reimburse the General Fund for personnel expenses incurred with the Capital Improvement Program.
SECTION 2. That the expenditure of $90,000, or so much thereof as may be necessary, be and is hereby authorized as follows:
Division: 44-01
Fund: 735
Project/Detail: 441749-100001
OCA: 754151
Object Level 1: 06
Object Level 3: 6621
Amount: $10,000.00
Division: 44-01
Fund: 735
Project/Detail: 590415-100000
OCA: 440735
Object Level 1: 06
Object Level 3: 6621
Amount: $35,000.00
Division: 44-01
Fund: 704
Project/Detail: 440104-100006
OCA: 741046
Object Level 1: 06
Object Level 3: 6621
Amount: $45,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.