Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a professional services contract modification with HDR Engineering, Inc. for the Kreiger Court Stormwater Improvements, CIP 611037-100000, in an amount up to $61,432.44.
The Krieger Court basin was originally designed and constructed in 1972 and 1974 respectively. At the time of the design, the basin’s tributary area was approximately 65 acres. Over time, the tributary area has increased to approximately 145 acres. The scope of work for this Project is to evaluate existing reports and confirm existing storm sewer and basin conditions through field investigations and survey. Design recommendations shall be made to mitigate upstream drainage issues, improve the functionality of the basin, and convey basin discharge following requirements stated in the City’s Stormwater Drainage Manual.
The consultant completed the following detailed scope items: Review Existing Information; perform field investigations, surveys, site visits, and research necessary to prepare any required site plans, H&H analysis, construction plans, preliminary design report and easements; televised and cleaned necessary storm sewers; provided a hydrologic and hydraulic analysis; prepared a draft and final preliminary design report; completed all field survey; prepared all temporary/permanent easements; completed a geotechnical investigation; drafted construction drawings and specifications through final signature stage.
Under this modification, the consultant shall provide bid documents and assistance during the bid phase, prepare any outstanding FAA permits, provide engineering services during construction, and prepare record drawings.
The Community Planning Area is 52 - Westland
1.1 Amount of additional funds to be expended: $61,432.44
Original Contract Amount: $646,821.68 (ORD 1774-2019; PO189362)
Mod #1 Amount: $ 61,432.44 (Current)
Total: $708,254.12
1.2. Reason other procurement processes are not used:
This contract was initially awarded via the City’s formal Request for Proposals (RFP) process. An additional competitive RFP was waived for this specific modification because the incumbent firm already possesses the necessary, in-depth experience with the project's complexities and scale. Possibly introducing a new vendor through a new RFP at this stage would be impractical, as the time required for a new firm to get up to speed would lead to increased project costs and delays.
1.3. How cost of modification was determined:
A cost was negotiated with the consultant based on updated rates and anticipated hours for each task remaining to be completed under the modification.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
5,000 linear feet (LF) of new storm sewer to mitigate roadway, yard and ditch flooding issues, as well as properly convey basin outflow. Construction of basin improvements, a new storm system and/or improved drainage ditches in the area will improve standing water and stormwater drainage issues for the neighborhood. The basin outlet structure will improve functionality of existing stormwater basin.
3. CONTRACT COMPLIANCE INFORMATION
HDR Engineering, Inc.’s contract compliance number is CC-008851 and expires on 3/11/2026.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against HDR Engineering, Inc.
5. FISCAL IMPACT
Funding in the amount of $61,432.44 is available and appropriated within the Strom Sewer Bond Fund, Fund 6204. An amendment to the 2025 Capital Improvement Budget is needed to align budget authority with the proper project. A transfer of cash and appropriation between projects within the Strom Sewer Bond Fund is needed to align cash and appropriation with the proper project.
Title
To authorize the Director of the Department of Public Utilities to enter into a professional services contract modification with HDR Engineering, Inc. for the Kreiger Court Stormwater Improvements project; to authorize an amendment to the 2025 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Strom Sewer Bond Fund; and to authorize an expenditure of up to $61,432.44 from the Strom Sewer Bond Fund for the contract. ($61,432.44)
Body
WHEREAS, the Department of Public Utilities is engaged in the Kreiger Court Stormwater Improvements project; and
WHEREAS, the 2025 Capital Improvements Budget must be modified to align budget authority with the proper project; and
WHEREAS, it is necessary to transfer cash and appropriation between projects within the Strom Sewer Bond Fund, Fund 6204, to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to expend funds from the Strom Sewer Bond Fund, Fund 6204, to pay for work performed under this contract modification; and
WHEREAS, it has become necessary in the usual daily operation to authorize the Director of the Department of Public Utilities to enter into a modification of a professional services contract with HDR Engineering, Inc. for the Kreiger Court Stormwater Improvements project; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6204 / 610855-100003 / High St. Storm Sewer, 5th Ave. to 9th Ave. (Voted Strom Carryover) / $70,168.00 / $8,735.00 / ($61,433.00)
6204 / 611037-100000 / Kreiger Court Stormwater Improvements (Voted Strom Carryover) / $0.00 / $61,433.00 / $61,433.00
SECTION 2. That the transfer of $61,432.44, or so much thereof as may be needed, is hereby authorized within the Strom Sewer Bond Fund, Fund 6204, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is hereby authorized to enter into a contract modification for the Kreiger Court Stormwater Improvements project with HDR Engineering, Inc., 2800 Corporate Exchange Drive, Suite 100, Columbus, OH 43231, in an amount up to $61,432.44, in accordance with the terms and conditions of the contract on file in the Department of Public Utilities.
SECTION 4. That the expenditure of $61,432.44, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.