Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a service contract with Prairie Township for the provision of snow and ice removal services during the 2026-2027 winter season and to expend up to $52,659.61 from the Street Construction Maintenance and Repair Fund, Fund 2265, to compensate Prairie Township for the performance of said services.
In order to maximize operating efficiencies, Township and City forces occasionally service portions of roadways lying within the corporate limits of the other jurisdiction. Each entity is responsible for tracking the labor, equipment, and materials used to determine the cost for all snowplow and ice removal activities performed.
This ordinance is to authorize: 1) the execution of a service contract between Public Service and Prairie Township and 2) the encumbrance and expenditure of up to $52,659.61, which represents the estimated net amount that will be due to Prairie Township for the 2026-2027 winter season.
2. FISCAL IMPACT
This ordinance authorizes the expenditure of up to $52,659.61 from the Street Construction Maintenance and Repair Fund, Fund 2265. This is a planned and budgeted annual expenditure, and funds are appropriated.
3. EMERGENCY DESIGNATION
Emergency action is requested so that a contract is in place to allow the municipality to acquire and plan for resources before winter weather in anticipated, which could occur as soon as late October.
Title
To authorize the Director of Public Service to enter into contract with Prairie Township for the provision of snow and ice removal services during the 2026-2027 winter season; to authorize the expenditure of up to $52,659.61 from the Street Construction Maintenance and Repair Fund for those services; and to declare an emergency. ($52,659.61)
Body
WHEREAS, this ordinance authorizes the Director of Public Service to enter into a service contract with the Prairie Township for the provision of snow and ice removal services during the 2026-2027 winter season; and
WHEREAS, in order to maximize operating efficiencies, Township and City forces occasionally service portions of the other’s roadways during episodes of inclement weather, with each entity tracking the labor, equipment, and materials used to determine the cost for all snowplow and ice removal activities performed; and
WHEREAS, this ordinance also authorizes the encumbrance and expenditure of up to $52,659.61 within the Street Construction Maintenance and Repair Fund, which represents the estimated net amount that will be due to Prairie Township for the 2026-2027 winter season; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Prairie Township for snow and ice removal service in order to allow the municipality to acquire and plan for resources before winter weather is anticipated, which could occur in late October, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service is hereby authorized to enter into contract with Prairie Township for reimbursement of snow and ice removal services rendered by Prairie Township on City streets during the 2026-2027 winter season.
SECTION 2. That the expenditure of $52,659.61, or so much thereof as may be needed, is hereby authorized in Fund 2265 (Streets Construction Maintenance and Repair Fund), Dept 59 (Public Service), Division 5911 (Infrastructure Management), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.