Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Development to enter into a planned modification of a service contract with Amanda King dba Spatialist, LLC to extend the term of the contract from December 31, 2026, to December 31, 2027 and increase funding in an amount up to $101,500.00 of grant funding from the U.S. Department of Housing and Urban Development (HUD), through the HOME investment Partnerships Program American Rescue Plan (HOME-ARP) for the purpose of managing the Supportive Services Program portion of the HOME-ARP program. There is also a need to further clarify the scope of service regarding subrecipient management, monitoring, and program support.
Original contract $116,200.00 Ord. 1677-2024 PO458197
Modification 1 $101,500.00
Total Contract $217,700.00
In accordance with C.C. 329.09(a):
1. The amount of additional funds being requested under this modification is $101,500.00
2. There is no need for additional services, just additional time to complete the updates as originally
planned.
3. It is in the City’s best interest to continue with the Spatialist, LLC to complete the project that is currently in progress towards completion. The Department of Development advertised RFQ026708 through the Vendor Services portal on January 16, 2024, and accepted proposals for HOME-ARP supportive services administration services through the Bonfire portal on February 14, 2024. Six (6) proposals were submitted in response to RFQ026708 in accordance with the relevant provisions of Chapter 329 of the Columbus City Codes. Amanda King, dba Spatialist LLC, was selected by an evaluation committee of staff from the Department of Development and the Department of Finance and Management, Grant Management Office. The qualifications were based on prior federal funding contracts, subrecipient management, grant administration experience, and other factors. The resulting contract was established for two years (2) with an option to extend the contract through September 30, 2030.
4. There is no change in price for the services only an increase in the contract amount.
FISCAL IMPACT: Funding in an amount up to $101,500.00 is available within the HOME-ARP grant (G442101)
CONTRACT COMPLIANCE: The vendor’s contract compliance 043977 expires 12/9/2026.
Title
To authorize the Director of the Department of Development to enter into a planned modification of a service contract with Amanda King dba Spatialist, LLC to extend the term of the contract from December 31, 2026, to December 31, 2027, for the purpose of administering supportive services for the program under HOME-ARP; to authorize the appropriation in an amount up to $101,500.00; to authorize the expenditure of up to $101,500.00; to authorize the clarification within the scope of services. ($101,500.00)
Body
WHEREAS, The City has been awarded $16,433,138.00 in HOME Investment Partnership’s Program - American Rescue Plan (HOME-ARP funding) from the U.S. Department of Housing and Urban Development to meet the housing and services needs of the City’s move vulnerable populations; and
WHEREAS, the goal of the Supportive Services Program includes two separate but overlapping parts: 1) sourcing, contracting, and contract management of entities who will provide support services at multi-unit rental developments that are also funded with HOME-ARP funds (Housing Support Services), and 2) sourcing, contracting, and contract management of entities that will provide homeless assistance and supportive services (Homeless Support Services); and
WHEREAS, the Department of Development seeks to modify a service contract with Amanda King, dba Spatialist LLC to increase funding in an amount up to $101,500.00 for the purpose of administering supportive services of the HOME-ARP program, extending the term of the contract from December 31, 2026 to December 31, 2027, and further clarifying the scope of service regarding subrecipient management, monitoring, and program support; and
WHEREAS, the appropriation in the amount of $101,500.00 and the expenditure in an amount up to $101,500.00 is necessary to provide supportive services to the City’s most vulnerable population; and
WHEREAS, it is necessary in the usual daily operation of the Department of Development to authorize the Director to enter into a planned modification of a contract with Amanda King, dba Spatialist LLC to avoid any delay in administering the Supportive Services Program through the HOME-ARP program to help provide the necessary services for the most vulnerable residents; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is authorized to enter into a modification of a service contract with Amanda King dba Spatialist, LLC to extend the term of the contract from December 31, 2026, to December 31, 2027, to increase funding in an amount up to $101,500.00, and to further clarify scope of service regarding subrecipient management, monitoring, and program support.
SECTION 2. The appropriation of $101,500.00 or so much there of as be needed, is hereby authorized within Fund 2201 (HOME-ARP), from Dept-Div 44-10 (Housing), G442101 (HOME-ARP), object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $101,500.00, or so much thereof as may be needed, is hereby authorized in Fund 2201 (HOME-ARP), Dept-Div 4410 (Housing), G442101 (HOME-ARP), object class 03 (Services).
SECTION 4. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2026,
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 8. That this contract is awarded in accordance with the relevant provisions of Section 329 of the Columbus City Code.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.