Explanation
BACKGROUND:
The Department of Technology (DoT), on behalf of Recreation and Parks, has the need to immediately modify and extend a software maintenance services contract with Class Software Solutions to support ongoing operations of the Leisure Card System. This system provides ID cards for individuals who participate in City events, automated activity registration, facility rentals and has provided access for citizens to register for activities via the Internet. Also, this system is used for security at City recreation centers and city swimming pools.
This annual software maintenance and support agreement represents 12 months of software maintenance. The modification and extension of this contract will allow Recreation and Parks to take advantage of software upgrades and support. Without this maintenance support contract agreement, software upgrades could only be obtained by purchasing the software at four times the cost of the support contract amount. In addition, user support would be billed at an enormous hourly rate charge. The original contractual agreement for this software maintenance support was established with Ordinance No. 3180-98.
FISCAL IMPACT:
Previously, in fiscal year 2003, $20,132.28 was expended for the maintenance and support services provided by Class Software Solutions.
EMERGENCY:
Emergency legislation is requested to expedite prompt payment to Class Software Solutions for the services provided and to maintain on-going support for Recreation and Parks Leisure Card System.
CONTRACT COMPLIANCE: 98-0160721 Expiration: 12/26/2003
Title
To authorize the Director of the Department of Technology to modify and extend the contract with Class Software Solutions for maintenance and support services on behalf of Recreation and Parks, to authorize the expenditure of $25,000.00 from the Telecommunications Division Cable Fund, and to declare an emergency. ($25,000.00)
Body
WHEREAS, The Department of Technology (DoT), on behalf of Recreation and Parks, has the need to immediately modify and extend a software maintenance services contract with Class Software Solutions, and
WHEREAS, To support ongoing operations of the Leisure Card System, which provides ID cards for individuals who participate in City events, automated activity registration, facility rentals and has provided access for citizens to register for activities via the internet, and
WHEREAS, This system is used for security purposes, registration and identification at city recreation centers and swimming pools, and
WHEREAS, This annual software maintenance and support agreement represents twelve months of software maintenance ending February 28, 2005, and
WHEREAS, The modification and extension of this contract will allow Recreation and Parks to take advantage of software uprgrades and support, and
WHEREAS, Without this maintenance support contract agreement, software upgrades could only be obtained by purchasing the software at four times the cost of the support contract amount, and
WHEREAS, The orginal contractual agreement for this software maintenance support was established with Ordinance No. 3180-98, and
WHEREAS, Funds are available for this expenditure in the amount of $25,000.00, and
WHEREAS, An emergency exists in the usual daily operations of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to modify and extend a contract with Class Software Solutions, thereby preserving the public health, peace, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology on behalf of Recreation and Parks be and is hereby authorized to modify and extend a contract for software maintenance and support services from Class Software Solutions for maintaining a critical Leisure Card System.
SECTION 2: That the expenditure of $25,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
|Div.:47-03|Fund:203|OCA Code: 471888|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $25,000.00|
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.