Explanation
BACKGROUND:
Bids were received by the Recreation and Parks Department on July 1, 2003, for the Spindler Road Park, Phase II development as follows:
Contractor Status Amount
Storts Excavation Majority $103,850.00
Strawser Paving Majority $104,850.00
McDaniels Construction MBE $133,200.00
Project includes the installation of gravel parking lot , and other related work as noted on drawing
Partial funding for these expenditures is being transferred from The Facilities Improvements project to the Park and Playground Project within the Voted 1995 and 1999 Parks and Recreation Bond Fund. Funds will not need to be returned after bond sale.
Emergency action is requested to allow these projects to proceed in a timely manner and to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up-to-date financial posting promotes accurate accounting and financial management. Emergency action is also necessary to have funding available for necessary expenditures. Fall soccer league plans to use this facility which needs to provide parking.
The Contract Compliance Number for Storts Excavation is 31-1464608.
A contingency amount of $10,000.00 is being included in this project.
The approximate cost of Recreation and Parks staff time on this project is $5,000.00 (02-030).
Fiscal Impact:-
$24,533.55 is required and budgeted in the Voted 1995 and 1999 Parks and Recreation Bond Fund to meet the financial obligation of this contract.
$94,316.45 is being transferred within the Voted 1995 and 1999 Parks and Recreation Bond Fund, as shown in Section 2 of this ordinance
Title
To authorize the transfer and expenditure of $94,316.45 within the Voted 1995 and 1999 Recreation and Parks Bond Fund, to authorize the expenditure of $24,533.55 from the Recreation and Parks Voted 1995 and 1999 Bond Fund for Spindler Road Park, Phase II development, and to declare an emergency. ($118,850.00)
Body
WHEREAS, , bids were received by the Recreation and Parks Department on July 1, 2003, and the contract for the Spindler Road Park: Phase II development Project will be awarded on the basis of the lowest and best responsive and responsible bidder; now, therefore
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to transfer and expend these funds for the preservation of public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the purchase of labor, materials and equipment is necessary for the Spindler Road Park: Phase II development Project within the Recreation and Parks Department.
SECTION 2. That the transfer of $94,316.45 within the Voted 1995 and 1999 Parks and Recreation Bond Fund be and is hereby authorized to provide funds in the proper project account for various park and playground improvement projects for the Recreation and Parks Department, as follows:
FROM:
Fund No.;702,Dept. No.;51-01, OCA Code;644526, Project; 510035, Project Name;Facilities Improvements, ObjectLevel 3;6620
Amount;$94,316.45
TO:
Fund No.;702,Dept. No.;51-01, OCA Code;644526, Project; 510017, Project Name;Park and Playground Improvemetns,
ObjectLevel 3;6620,Amount;$94,316.45
SECTION 3. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Storts Excavation, for the Spindler Road Park: Phase II Development Project, in accordance with plans and specifications on file in the Recreation and Parks Department.
SECTION 4. That the expenditure of $118,850.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1995 and 1999 Parks and Recreation Bond Fund, as follows, to pay the cost thereof.
Fund Type; Cap. Improv., Dept. No.; 51-01, Fund No.; 702, Project No.; 510017, Obj Lev. 3; 6621, OCA Code; 644526,
Amount; $118,850.00
SECTION 5. That for the purpose of paying for any contingencies which may occur during this project, the amount of $10,000.00 has been included in Section 4, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.