Explanation
BACKGROUND: The Columbus Health Department has a need to acquire a video conferencing system, along with the Nationwide Children's Hospital Central Ohio Poison Center (COPC), to enhance communications between the two agencies. In order to provide for continuous communications between both agencies in preparing for and responding to a disaster or hazardous event, each agency will need their own system. It is anticipated that the cost for the complete system for both agencies will be $25,000.
Because the COPC has already purchased, set up, and is using a video conferencing system with the City of Cleveland, it is necessary that the same type of system be purchased for the City of Columbus. Therefore, this ordinance authorizes a contract with the COPC for the purchase, set up, and utilization of a video conferencing system with the City of Columbus for an amount not to exceed $25,000.
In order to insure that the video conferencing system is available as soon as possible for a disaster or hazardous event, this legislation is submitted as an emergency. The total amount of this expenditure is $25,000.00.
FISCAL IMPACT: This legislation will appropriate $25,000 of monies available within the General Permanent Improvement Fund for a contract with the COPC to purchase the needed video conferencing equipment for the City of Columbus, and authorize the Board of Health to enter into said contract.
Title
To appropriate and transfer $25,000 within the General Permanent Improvement Fund in order to provide funding for the purchase of equipment for the Health Department; to authorize the Board of Health to enter into a contract with the Central Ohio Poison Center for the purchase of video conferencing equipment; to authorize the expenditure of $25,000; and to declare an emergency. ($25,000)
Body
WHEREAS, there is a need to acquire a video conferencing system, along with the Nationwide Children's Hospital Central Ohio Poison Center (COPC), to enhance communications between the two agencies; and
WHEREAS, in order to provide for continuous communications between both agencies in preparing for and responding to a disaster or hazardous event, each agency will need their own system; and
WHEREAS, it is anticipated that the cost for the complete system for both agencies will be $25,000; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer and appropriate $25,000 within the General Permanent Improvement Fund for the purchase of this needed equipment; and
WHEREAS, the COPC has already purchased, set up, and is using a video conferencing system with the City of Cleveland, thereby making it necessary to purchase the same type of system for the City of Columbus, it is necessary to enter into a contract with COPC for the purchase of this needed equipment; and
WHEREAS, an emergency exists in the daily operations of the Department of Health in that it is immediately necessary to obtain this public health equipment for the immediate preservation of the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $25,000.00 be and hereby is appropriated from the unappropriated balance of Fund No. 748, the General Permanent Improvement Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2008, to the Health Department, Department No. 50-01, Object Level One 06, Object Level Three 6611, OCA Code 748505, and Project No. 500505.
SECTION 2. That the sum of $25,000.00 be and hereby is appropriated from the unappropriated balance of Fund No. 748, the General Permanent Improvement Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2008, to the Auditor's Office, Department No. 22-01, Object Level One 06, Object Level Three 6600, OCA Code 999784, and Project No. 788999.
SECTION 3. That the City Auditor is hereby authorized to transfer $25,000.00 between projects within the General Permanent Improvement Fund, Fund No. 748, as follows:
TRANSFER FROM:
Project No. | Project Name | O.L. 01/03 Codes | Amount
748999 / Unallocated Balance / 06 / 6600 / $25,000.00
Total transfer from: $25,000.00
TRANSFER TO:
Project No. | Project Name | O.L. 01/03 Codes | OCA Code | Amount
500505 / Public Health Equipment / 06 / 6611 / 748505 / $25,000.00
Total transfer to: $25,000.00
SECTION 4. That the Board of Health is hereby authorized to enter into a contract with the Nationwide Children's Hospital Central Ohio Poison Center in an amount not to exceed $25,000 for the purchase of a video conferencing system for both agencies.
SECTION 5. That to pay the cost of said contract, the expenditure of $25,000.00 is hereby authorized from the General Permanent Improvement Fund, Fund No. 748, as follows:
Project No. | Project Name | O.L. 01/03 Codes | OCA Code | Amount
500505 / Public Health Equipment / 06 / 6611 / 748505 / $25,000.00
SECTION 6. That this contract is entered into in accordance with the provisions of Sections 329.15 of the Columbus City Code.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance, and that the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.