. .Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Police Canines with Gold Shield Canine Training LTD. The Division of Police is the sole user for canines. Canines are used to assist the K9 Police officers with their daily tasks. The term of the proposed option contract would be approximately three (3) years, expiring 11/30/2027, with the option to renew for two (2) additional one year extensions. The Purchasing Office opened formal bids on 10/3/2024. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ028343). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Gold Shield Canine Training LTD, CC# 005930 expires 7/7/2025, All items, $1.00
Total Estimated Annual Expenditure: $45,000.00, Division of Police, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because there will be no other source to purchase these canines without this contract.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Police Canines with Gold Shield Canine Training LTD.; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).
Body
WHEREAS, the Police Canines UTC will provide for the purchase of canines used to assist the Division of Police with their daily tasks; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on 10/3/2024 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Police Canines to provide these canines for Officers and there will be no other source to purchase these canines without this contract, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Police Canines in accordance with Request for Quotation RFQ028343 for a term of approximately three (3) years, expiring 11/30/2027, with the option to renew for two (2) additional one year extensions, as follows:
Gold Shield Canine Training LTD. All items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002726 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.