Explanation
BACKGROUND: Ordinance numbers 2074-2007 and 0233-2008 authorized the Director of the Department of Development to enter into a contract with Thompson Building Associates (cc # 31-1020606) to provide services to 879 E. Long Street ("The Edna Building") for a total amount of $199,000. The City entered into a contract with Thompson Building Associates for $149,000 to remove the deteriorated roof structure and building debris, shore the structure, provide environmental testing, abate asbestos hazards, prepare construction documents for roof reconstruction, and secure the building. Staff selected the firm due to their experience with emergency restoration of fire and flood damaged buildings. The reconstruction of the roof was not included in the current contract to allow an opportunity to examine different design options. The contractor provided the City with three alternative designs, including two designs that incorporated a gable style roof system, a less expensive option, and one that replicates the existing structure. After consultation with the Historic Preservation Office, Staff selected the option that most closely matches the existing roof structure. All contracts reflect prevailing rate of wages under Chapter 4115 of the Ohio Revised Code. The result is a contract increase of $105,000, a total modified contract amount of $304,000.
FISCAL IMPACT: Funds for this contract are in the 2008 Capital Improvement Budget and are allocated from the Department of Development, Northland and Other Acquisitions Fund. A transfer is needed between projects to provide adequate funds for this contract amendment.
Title
To amend the 2008 Capital Improvement Budget; to authorize the City Auditor to appropriate $1,000 from the unappropriated balance of the Northland and Other Acquisitions Fund; to authorize the City Auditor to transfer funds between projects in the Northland and Other Acquisitions Fund; to authorize the Director of the Department of Development to amend a contract with the Thompson Building Associates to provide services to 879 E. Long Street ("The Edna Building"); to authorize the expenditure of $105,000 from the Northland and Other Acquisitions Fund; and to declare an emergency. ($105,000.00)
Body
WHEREAS, Ordinance number 2074-2007 and 0233-2008 authorized the Director of the Department of Development to enter into a contract with Thompson Building Associates to provide construction services to the building located at 879 E. Long Street ("The Edna Building"), including the removal of a deteriorated roof and building debris, shoring of the structure, environmental testing, preparation of construction documents for roof reconstruction, the abatement of environmental hazards, and the securing of the building; and
WHEREAS, the Director of the Department of Development desires to amend the contract with Thompson Building Associates to provide additional services to the building, resulting in a change to the design plans; and
WHEREAS, Thompson Building Associates will provide additional services including the total reconstruction of the roof and brick repair; and
WHEREAS, it is necessary to amend the Capital Improvement Budget and transfer funds for these services; and
WHEREAS, emergency action is required so that the additional work can be performed concurrent to the work contained in the existing contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to amend the Capital Improvement Budget, transfer and appropriate funds, and to amend a contract with Thompson Building Associates to provide services to 879 E. Long Street ("the Edna Building") will not be delayed, thereby preserving the public health, peace, property, safety, and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the 2008 Capital Improvement Budget is hereby amended as follows:
Current CIB:
Fund: 735 / Project: 441735 / Title: Northland Mall Project / Amount: $1,190,671.00
Fund: 735 / Project: 441738 / Title: Land Acquisition-King Lincoln / Amount: $124,112.00
Fund: 735 / Project: 440104 / Title: Misc. Economic Development / Amount: $383,098.00
Fund: 742 / Project: 440104 / Title: Misc. Economic Development / Amount: $61,238.00
Fund: 782 / Project: 782002 / Title: Home Safe & Sound / Amount: $14,144.00
Revised CIB:
Fund: 735 / Project: 441735 / Title: Northland Mall Project / Amount: $1,180,280.00
Fund: 735 / Project: 441738 / Title: Land Acquisition-King Lincoln / Amount: $112,600.00
Fund: 735 / Project: 440104 / Title: Misc. Economic Development / Amount: $405,000.00
Fund: 742 / Project: 440104 / Title: Misc. Economic Development / Amount: $70,605.00
Fund: 782 / Project: 782002 / Title: Home Safe & Sound / Amount: $16,972.00
Section 2. That from the unallocated monies in the Northland and Other Acquisitions Fund, Fund No. 735, and from any and all sources unallocated for any other purpose during the fiscal year ending December 31, 2008, the sum of $1,000 be and hereby is appropriated to the Department of Development, Division 44-01, OCA Code 441738, Project No. 441738, Object Level One 06, Object Level Three 6620.
Section 3. That the City Auditor is hereby authorized and directed to transfer funds within the Northland and Other Acquisitions Fund, Fund 735, as follows:
From:
Fund: 735 / Project: 441735 / OCA Code: 441735 / Title: Northland Mall Project / Amount:
$10,391.56
Fund: 735 / Project: 441738 / OCA Code: 441738 / Title: Land Acquisition-King Lincoln /
Amount: $11,511.22
To:
Fund: 735 / Project: 440104 / OCA Code: 735020 / Title: Misc. Economic Development /
Amount: $21,902.78
Section 4. That the Director of the Department of Development is hereby authorized to amend contract El007807 dated December 14, 2007, as amended with Thompson Building Associates to provide services to 879 E. Long Street ("the Edna Building") by increasing the contract amount and scope of services.
Section 5. That for the purposes stated in Section 3 above, the expenditure of $105,000 or so much thereof as may be necessary is hereby authorized from the Northland and Other Acquisitions Fund, Department of Development, Department 44-01, Fund 735, Object Level One 06, Object Level Three 6620, OCA Code 735020, Project 440104, Misc. Economic Development.
Section 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.