Explanation
1. BACKGROUND
The City of Columbus is engaged in the Hilliard-Rome Road construction project. Construction is anticipated to begin in mid 2010 and be completed by the end of 2012. This project includes the addition of three (3) new traffic lanes, sidewalks, tree lawns and bike lanes. This legislation authorizes payment for utility relocation work by American Electric Power (CC#: 31-4154203, expires: 11/26/09), Columbia Gas(CC#31-0673990, expires 10/23/10), AT&T(CC#: 36-3264367, expires: 8/18/10), and other utilities in an amount up to $3,500,000.
2. FISCAL IMPACT
Funding for this project will be supplied by the Ohio Department of Transportation (80%) and the City (20%). The City's share of the utility relocation expense is $700,000.00 ($3,500,000.00 x .20). Ultimately, the state will reimburse the difference ($2,800,000.00) to the City. Funds for this purpose are available within the Streets and Highways GO Bonds Fund due to cancellations of encumbrances from completed projects. This ordinance transfers funds in the amount of $700,000.00 within and from the Streets and Highways GO Bonds Fund to the Federal-State Highway Engineering Fund; appropriates funds within the Federal-State Highway Engineering Fund and then authorizes the expenditure of $3,500,000.00 from the Federal-State Highway Engineering Fund.
3. EMERGENCY DESIGNATION
Emergency action is requested as a timely indication to ODOT of the City's commitment to this project.
Title
To amend the 2008 C.I.B.; to authorize the transfer of funds within and from the Streets and Highways GO Bonds Fund to the Federal-State Highway Engineering Fund; to appropriate $3,469,755.00 within the Federal-State Highway Engineering Fund; to authorize the Director of Public Service to expend $3,500,000.00 or so much thereof as may be needed to American Electric Power, Columbia Gas, AT&T and other utilities for utility relocation work in conjunction with the Hilliard-Rome Road Improvement project for the Division of Transportation and to declare an emergency. ($3,500,000.00).
Body
WHEREAS, the City of Columbus, Department of Public Service, Division of Transportation will require utility relocation work be performed by American Electric Power, Columbia Gas, AT&T and other utilities in connection with the Hilliard-Rome Road Improvement project; and
WHEREAS, a transfer and appropriation of funds is necessary for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Transportation, in that it is immediately necessary to provide for the payment of said utility relocation costs, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended due to cancellations as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530103-100000 / Arterial Street Rehabilitation (Carryover) / $1,503,858.00 (Carryover) / 6,892.00 (Carryover) / $1,510,750.00 (Carryover)
530301-100000 / Bridge Rehabilitation (Carryover) / $1,312,370.00 (Carryover) / $302,160.00 (Carryover) / $1,614,530.00 (Carryover)
530210-100000 / Curb Replacement (Carryover) / $371,707.00 (Carryover) / $1,459.00 (Carryover) / $373,166.00 (Carryover)
590130-100000 / Facilities (Carryover) / $7,126.00 (Carryover) / $922,586.00 (Carryover) / $929,712.00 (Carryover)
530208-100000 / Fed-State Match (Carryover) / $5,081,998.00 (Carryover) / $35,024.00 (Carryover) / $5,117,022.00 (Carryover)
Section 2. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended to provide funding for this project as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530103-100000 / Arterial Street Rehabilitation (Carryover) / $1,510,750.00 (Carryover) / (92,644.00) (Carryover) / $1,418,106.00 (Carryover)
530301-100000 / Bridge Rehabilitation (Carryover) / $1,614,530.00 (Carryover) / ($292,960.00) (Carryover) / $1,321,570.00 (Carryover)
530210-100000 / Curb Replacement (Carryover) / $373,166.00 (Carryover) / ($1,459.00) (Carryover) / $371,707.00 (Carryover)
590130-100000 / Facilities (Carryover) / $929,712.00 (Carryover) / ($312,939.00) (Carryover) / $616,773.00 (Carryover)
530208-100000 / Fed-State Match (Carryover) / $5,117,022.00 (Carryover) / $700,000.00 (Carryover) / $5,817,022.00 (Carryover)
Section 3. That the transfer of monies within the Streets and Highways GO Bonds Fund, Fund 704 be authorized as follows:
TRANSFER FROM:
Fund / Project # / Project / Object Level One/Object Level Three Codes / OCA Code
704 / 530103 / Arterial Street Rehabilitation / 06 / 6600 / 644385 / $92,644.00
704 / 530301 / Bridge Rehabilitation / 06 / 6600 / 644385 / $292,959.21
704 / 530210 / Curb Replacement / 06 / 6600 / 644385 / $1,458.38
704 / 590130 / Facilities / 06/6600 / 644385 / $312,938.41
Total Transfer From: $700,000.00
TRANSFER TO
Fund / Project # / Project / Object Level One/Object Level Three Codes / OCA Code
704 / 530208 / Fed-State Match / 10 / 5501 / 644385 / $700,000.00
Total Transfer To: $700,000.00
Section 4. That the interfund transfer of monies be authorized as follows:
From:
Fund / Project # / Project/ OCA Code/OL3/Amount
704 / 530208 / Fed State Match / 644385 / 5501 / $700,000.00
To:
Fund / Grant# / Grant Name/ OCA Code/OL3/Amount
765 / 561005 / Hilliard-Rome Rd. / 561005 / 6600 / $700,000.00
Section 5. That the sum of $3,469,755.00 be and hereby is appropriated from the unappropriated balance of the Federal-State Highway Engineering Fund, Fund 765, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2008, to Department-Div. 59-09, the Division of Transportation, O.L. 01-O.L. 03 Codes, 06-6631, OCA Code 561005 and grant 561005.
Section 6. That the funds appropriated in the forgoing Section 5 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
Section 7. That the Director of Public Service be and hereby is authorized to enter into agreement with American Electric Power, Columbia Gas, AT&T and other utilities for utility relocation work for the Hilliard-Rome Road Improvement project.
Section 8. That the expenditure of $3,500,000.00, or so much thereof as may be needed, be and hereby is authorized to be expended from the Federal-State Highway Engineering Fund, Fund 765, Division of Transportation, Department-Div 59-09, Object Level One Code 06, Object Level Three Code 6631, OCA Code 561005 and Grant 561005 to pay the cost of said utility relocation work.
Section 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.