Explanation
Background: This ordinance authorizes the Finance and Management Director on behalf of the Fleet Management Division to enter into contract with Red Vest Supply LLC for one (1) scissor lift. This scissor lift will be utilized by the Department of Finance, Fleet Management Division. RFQ032622 closed on 04/24/2026. There were seven (7) bidders and the award was given to the Red Vest Supply LLC, was deemed the lowest, best, most responsive and responsible bidder.
Avenues International Inc, only provided a bid for a standard lift and no trailer, Monmouth Solutions Inc, only provided a bid for a standard lift and no trailer, Advance Services Group did not provide a quote or any comments on what they were proposing in their bid and Alamex Inc did not bid a lift with the AGM batteries included in the bid specifications. Red Vest Supply LLC was the best bid evaluated by responses to bid specifications, length of warranty and available delivery date.:
Avenues International Inc - $23,472.75
Monmouth Solutions Inc. - $24,359.00
Advance Services Group - $29,999.00
Alamex Inc - $31,310.00
Red Vest Supply LLC - $31,479.84
Nassau Trading Inc - $31,881.00
Southeastern Equipment Co. - $33,000.00
Red Vest Supply LLC, Vendor# 041570 expires 11/14/2027
Fiscal Impact: This ordinance authorizes the expenditure of $35,000.00 from the Fleet Management Capital Fund 5205 with Red Vest Supply LLC for one (1) scissor lift.
Emergency action is requested due to the instability of the automobile supply chain. The market volatility of all the OEMs continues with the ongoing shortage of chips and other critical supply line parts to produce vehicles. This limited availability is causing vehicles to increase in cost as well as limit their availability. Therefore, emergency legislation is being requested so that Fleet may ensure the pending purchase and delivery of these vehicles, which will not occur without this additional funding.
Title
To authorize the Finance and Management Director on behalf of the Fleet Management Division to establish a purchase order with Red Vest Supply LLC for one (1) scissor lift; to authorize expenditure of $35,000.00 from the Fleet Management Capital Fund; and to declare an emergency. ($35,000.00)
Body
WHEREAS, the Fleet Management Division has a need to purchase one (1) scissor lift, for use by the Fleet Management Division; and
WHEREAS, the Department of Finance and Management Purchasing Department advertised and solicited formal bids pursuant to RFQ032622 and opened responses on April 27, 2026 and selected the lowest responsive, and responsible and best bidder, Red Vest Supply LLC; and
WHEREAS, Avenues only provided a bid for a standard lift and no trailer, Monmouth Solutions Inc., only provided a standard lift and no trailer, Advance Services Group did not provide a quote or any comments on what they were proposing in their bid and Alamex Inc did not bid a lift with the AGM batteries included in the bid specifications; and
WHEREAS, it is necessary to authorize an expenditure of $35,000.00 from the Fleet Management Capital Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Fleet Management Division in that it is immediately necessary, to authorize the Finance and Management Director to enter into contract Red Vest Supply LLC. for one (1) scissor lift for use at Fleet Management Division so the duties and services of the Fleet Management Division may proceed unimpeded and due to the instability of the automobile supply chain causing the limited availability and increase in cost, all for the immediate preservation of the public health, peace, property, safety and welfare, NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish a purchase order for the acquisition of one (1) scissor lift from Red Vest Supply LLC for use by the Department of Finance, Fleet Management Division.
SECTION 2. That the expenditure of $35,000.00, or so much thereof as may be necessary, is hereby authorized and approved from the Fleet Management Capital Fund 5205 within project P550003-100000 in Object Class 06 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.