Explanation
BACKGROUND: This ordinance authorizes the Public Utilities Director to modify and increase a professional engineering services contract, with Evans, Mechwart, Hambleton & Tilton, Inc., belonging to the Division of Sewerage and Drainage for the Division of Transportation. This contract is for the McKinley Avenue Stormwater System Improvements Project, which is part of the Group 3 Stormwater System Improvements Projects. This modification is for additional designing services for the Division of Transportation, as well as Sanitary and Storm sewer designs. This would be the tenth modification to the original contract.
This contract modification is necessary to allow payment for additional engineering services that are beyond the original contract scope. The additional design services were not anticipated until the right-of-way acquisition was in progress and the business owners were asked to donate the right-of-way and easements. As a condition to donate, they are requesting additional features.
1. Amount of additional funds to be expended: $50,000.00
Original Contract Amount: $471,744.58
Amount of Modifications #1-9: $2,164,070.37
Amount of original contract and modifications 1-10: $2,685,814.95
2. Reasons additional goods/services could not be foreseen:
This contract modification is necessary to allow payment for additional engineering services that are beyond the original contract scope. The adjacent property owners are requesting additional features in order to donate right-of-way, easements, and work agreements. Additional sanitary and storm design is also part of this modification. Quantity and note revisions will be made too.
3. Reason other procurement processes are not used:
This modification is an addition to the original scope of services but is a continuation of existing work being performed and would not be practical to contract with a different consultant.
4. How cost of modification was determined:
The consultant is asking for an additional 50,000.00 for the additional work.
Contract Compliance Number: 31-0685594
Emergency designation is requested for this ordinance so that this additional work can be incorporated into the project plans without delaying the proposed construction schedule.
FISCAL IMPACT: There is sufficient funding in the 1995, 1999, 2004 Voted Streets and Highways Fund, Fund No. 704, Federal/State Match Project No. 530208, for this expenditure.
Title
To authorize the Director of Public Utilities to modify and increase an existing contract, belonging to the Division of Sewerage and Drainage, for the Division of Transportation, with Evans, Mechwart, Hambleton & Tilton, Inc., for additional design services associated with the McKinley Avenue Stormwater System Improvements Project, which is part of the Group 3 Stormwater System Improvements Projects, to authorize the expenditure of $50,000.00 from the 1995, 1999, 2004 Voted Streets and Highways Fund, and to declare an emergency. ($50,000.00)
Body
WHEREAS, it is necessary to modify Contract No. XC817974 to authorize the funds required to allow payment to Evans, Mechwart, Hambleton & Tilton, Inc. for additional engineering design services associated with the McKinley Avenue Stormwater System Improvements Project; and
WHEREAS, additional design services are needed due to adjacent property owners requesting additional features in order to donate right-of-way, easements, and work agreements, and
WHEREAS, additional sanitary and storm design is also part of this modification, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to modify and increase the existing contract with Evans, Mechwart, Hambleton & Tilton, Inc., for the McKinley Avenue Stormwater System Improvements Project, which is part of the Group 3 Stormwater System Improvements Projects, in an emergency manner so that this additional work can be incorporated into the project plans without delaying the proposed construction schedule, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Utilities Director is hereby authorized and directed to modify and increase an existing professional engineering services contract, with Evans, Mechwart, Hambleton & Tilton, Inc., for the McKinley Avenue Stormwater System Improvements Project, which is part of the Group 3 Stormwater System Improvements Projects, in the amount of $50,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.13 of Columbus City Codes, 1959.
SECTION 3. That to pay the cost of the aforesaid contract modification, the expenditure of $50,000.00, or so much thereof as may be needed, is hereby authorized from the 1995, 1999, 2004 Voted Streets and Highways Fund, Fund No. 704, Division No. 59-09, Federal/State Match Project Number 530208, OCA Code 644385, Object Level Three 6682.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.