Explanation
The Public Service Department, Transportation Division, requires reflective sheeting, traffic signal controllers and traffic signals and components to perform its mission of promoting pedestrian safety and traffic control.
Reflective sheeting, available in multiple colors, is what makes signage highly visible, especially at night and in inclement weather conditions. It is purchased in bulk quantities and applied to aluminum sign blanks in the sign manufacturing process performed at Transportation's traffic engineering maintenance facility at 1820 East Seventeenth Avenue.
These commodities are available for purchase per the terms and conditions of nine (9) existing citywide universal term contracts with five (5) vendors. This ordinance authorizes the purchase of reflective sheeting, traffic signal controllers and traffic signals and signal components to meet the Transportation Division's anticipated needs for the balance of 2005 and half of 2006 in the amount of $493,941.00.
Fiscal Impact: The Transportation Division budgeted a total of $475,000 in the 2005 Capital Improvements Budget within the 1995, 1999 Voted Streets and Highways Fund in the sign upgrading/street name sign and traffic signal installation projects. The additional $18,942.00 will come from other capital projects that are spending less than budgeted. Actual funds will be available as a result of the Fall 2005 bond sale. This ordinance authorizes an expenditure of $493,941.00.
The division was authorized to spend $808,706.00 for these and similar commodities in 2003 (Ordinances 0831-2003 and 1667-2003); $325,250.50 in 2004 (Ordinances 0265-2004, 0313-2004 and 0545-2004) and $1,009,737.00 year-to-date in 2005 (Ordinances 0289-2005 and 1792-2005-pending).
Emergency action is requested to provide for an uninterrupted supply of these commodities that are critical to the division's programs that promote and enhance pedestrian and motorist safety and traffic control.
Title
To authorize the Finance and Management Director to modify and increase existing purchase orders for the purchase of reflective sheeting, traffic signal controllers and traffic signals and components for the Transportation Division per the terms and conditions of nine citywide universal term contracts with five vendors; to authorize the expenditure of $493,941.00 from the 1995, 1999 Voted Streets and Highways Fund; and to declare an emergency. ($493,941.00)
Body
WHEREAS, the Transportation Division requires reflective sheeting, traffic signal controllers and traffic signals and components to perform its mission of promoting pedestrian safety and traffic control; and
WHEREAS, these items can be purchased per the terms and conditions of nine (9) existing citywide universal term contracts that were established by the Purchasing Office with five (5) different vendors for this purpose; and
WHEREAS, this ordinance authorizes the purchase of the Transportation Division's anticipated needs for these commodities for the balance of 2005 and half of 2006; and
WHEREAS, this ordinance authorizes the expenditure of up to $493,941.00 for these traffic commodities; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to provide for an uninterrupted supply of traffic commodities that are critical to the division's programs that promote and enhance pedestrian and motorist safety and traffic control, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and hereby is authorized to modify and increase existing purchase orders per the terms and conditions of nine (9) existing citywide contracts established by the Purchasing Office with five (5) vendors for the purchase of reflective sheeting, traffic signal controllers and traffic signals and components vendors for the Transportation Division as follows:
Avery Dennison (total $150,000.00)
#FL002363 / expires 2/1/2007 / reflective sheeting / $150,000.00
3 M Company (total $50,000.00)
#FL002362 / expires 2/1/2007 / reflective sheeting / $50,000.00
Path Master, Incorporated (total $193,910.00)
#FL001805 / expires 6/30/2006 / 8" light-emitting diode (LED) traffic signal heads / 200 each / $49,000.00
#FL001805 / expires 6/30/2006 / 12" light-emitting diode (LED) traffic signal heads / 200 each / $65,000.00
#FL002743 / expires 2/28/2008 / light-emitting diode (LED) pedestrian signals with case / 300 each / $52,500.00
#FL002743 / expires 2/28/2008 / 12" mounting arms / 100 each / $2,900.00
#FL002743 / expires 2/28/2008 / 18" mounting arms / 100 each / $3,000.00
#FL002743 / expires 2/28/2008 / right-hand clamshell mounts / 100 each / $3,100.00
#FL002743 / expires 2/28/2008/ left-hand clamshell mounts / 100 each / $3,100.00
#FL002745 / expires 10/31/2007 / two channel detector / 20 each / $3,100.00
#FL002745 / expires 10/31/2007 / MVP image sensor / 2 each / $8,100.00
#FL002745 / expires 10/31/2007 / modular interfaces / 2 each / $1,600.00
#FL002745 / expires 10/31/2007 / communications interfaces / 2 each / $2,000.00
#FL002745 / expires 10/31/2007 / junction boxes / 2 each / $90.00
#FL002745 / expires 10/31/2007 / 50' camera cable / 2 each / $420.00
Dialight Corporation (total $20,025.00)
#FL001806 / expires 6/30/2006 / 8" red light-emitting diode (LED) lens modules / 50 each / $1,825.00
#FL001806 / expires 6/30/2006 / 8" yellow light-emitting diode (LED) lens modules / 50 each / $1,950.00
#FL001806 / expires 6/30/2006 / 8" green light-emitting diode (LED) lens modules / 50 each / $3,000.00
#FL001806 / expires 6/30/2006 / 12" red light-emitting diode (LED) lens modules / 50 each / $2,300.00
#FL001806 / expires 6/30/2006 / 12" yellow light-emitting diode (LED) lens modules / 50 each / $2,400.00
#FL001806 / expires 6/30/2006 / 12" green light-emitting diode (LED) lens modules / 50 each / $5,050.00
#FL001806 / expires 6/30/2006 / 12" green light-emitting diode (LED) turn arrows / 50 each / $3,500.00
Traffic Control Products (total $80,006.00)
#FL001807 / expires 6/30/2006 / 12" yellow light-emitting diode (LED) turn arrows / 50 each / $1,826.00
#FL001807 / expires 6/30/2006 / single wire entrance signal hangers / 1,000 each / $13,680.00
#FL002742 / expires 2/28/2008 / audible pedestrian signals / 100 each / $59,400.00
#FL002744 / expires 10/31/2007 / single channel loop detector / 60 each / $5,100.00
SECTION 2. That the expenditure of $493,941.00 or so much thereof as may be necessary be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6622, OCA Code 644385, Project 540007, Signal Installation, ($318,941.00) and Project 540008, Sign Upgrading/Street Name Signs ($175,000.00) to pay the cost thereof.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force form and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.