Explanation
Background: This ordinance will establish an Auditor’s Certificate for the expenditure of $3,600.00 for the purchase of equipment for the Sports Section of the Recreation and Parks Department. As a result of RP036714, SO051273, and BE022160, administered by the Purchasing Office on behalf of Recreation and Parks, this ordinance will authorize the expenditure of $3,600.00 for the purchase of the following equipment:
One (1) athletic field laser system.
The purchase of this system will allow the Sports Section to plot out athletic field boundaries for multiple sports in a more efficient manner, greatly reducing the time it takes for athletic fields to be prepared for use.
Emergency Justification: It is necessary to initiate the purchase order immediately as bidders are only required to hold their quoted prices for 45 days and this will ensure the funding is in place to meet this deadline.
Fiscal Impact: $3,600.00 is required and budgeted in the Recreation and Parks Permanent Improvement Fund 747 to meet the financial obligations of this expenditure.
Title
To authorize the Director of Finance and Management to enter into contract for the purchase of equipment for the Sports Section of Recreation and Parks; to appropriate, transfer, and authorize the expenditure of $3,600.00 from the Recreation and Parks Permanent Improvement Fund; to amend the 2015 Capital Improvement Budget; and to declare an emergency. ($3,600.00)
Body
WHEREAS, the Purchasing Office will enter into contract for one athletic field laser system as a result of SO051273; and
WHEREAS, the Purchasing Office will enter into contract for one trailer as a result of SO051273; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract for the equipment at the earliest possible date, thereby preserving the public health, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contract for the purchase of one athletic field laser system as a result of SO051273 and in accordance with the provisions of City Codes Chapter 329 on behalf of the Recreation and Parks Department.
SECTION 2. That the amount of $3,600.00 is hereby appropriated to the Recreation and Parks Permanent Improvement Fund, as follows:
Type Dept. Fund Project # Name OL3 OCA Code Amount
Capital 51-01 747 747999-100000 Unallocated 6651 900747 $3,600.00
SECTION 4. That the transfer of $3,600.00 of cash and appropriation within the Recreation and Parks Permanent Improvement Fund be and is hereby authorized to provide funds in the correct project area for equipment for the Recreation and Parks Department as follows:
FROM:
Type Dept. Fund Project # Name OL3 OCA Code Amount
Capital 51-01 747 747999-100000 Unallocated 6651 900747 $3,600.00
TO:
Type Dept. Fund Project # Name OL3 OCA Code Amount
Capital 51-01 747 510040-100000 Equipment 6651 747040 $3,600.00
SECTION 5. That the 2015 Capital Improvements Budget Ordinance No. 0557-2015 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 747: 747999-100000; Fund 747 unallocated; $12,712 (Permanent Improvement Carryover)
Fund 747: 510040-100000; Fund 747 Equipment; $0 (Permanent Improvement Carryover)
AMENDED TO:
Fund 747: 747999-100000; Fund 747 unallocated; $9,112 (Permanent Improvement Carryover)
Fund 747: 510040-100000; Fund 747 Equipment; $3,600 (Permanent Improvement Carryover)
SECTION 6. That the expenditure of $3,600.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Permanent Improvement Fund 747, as follows:
Project OCA Code Object Level 3 Amount
510040-100000 (Equipment) 747040 6651 $3,600.00
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 8. That this Council hereby recognizes that this ordinance does not identify a vendor for the expenditure authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest responsive and responsible and best bidder(s) to the Director of Finance and Management as per the terms of Columbus City Code 329.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.