Explanation
BACKGROUND:
This ordinance authorizes the Administrative and Presiding Judge of the Franklin County Municipal Court to enter into the second twelve months of a thirty-six month contract with THOMSON WEST (West Group Payment Ctr.) for the provision of on-line legal research resources. At the present time, the Court has determined that THOMSON WEST is the best resource available at the least-cost and requests that the provisions of competitive bidding requirements of Chapter 329, Columbus City Codes be waived in order enter into contract with THOMSON WEST.
THOMSON WEST (West Group Payment Ctr.) contract compliance number is 411426973/001 expiration 5/29/2010
FISCAL IMPACT: The funds are available from the 2008 budget.
This legislation is considered an emergency measure to ensure the continuation of uninterrupted on-line legal research services for the court.
Title
To authorize the Administrative and Presiding Judge of the Franklin County Municipal Court to enter into the second twelve months of a thirty-six month contract with THOMSON WEST (West Group Payment Ctr.) for the provision of on-line legal research resources, to authorize the expenditure of up to $25,000 (Twenty-Five Thousand Dollars) from the Municipal Court computer fund, to waive competitive bidding requirements of Chapter 329, Columbus City Codes, and to declare an emergency. ($25,000)
Body
WHEREAS, the Administrative and Presiding Judge of the Franklin County Municipal Court would like to enter into the second twelve months of a thirty-six month contract with THOMSON WEST for the receipt of on-line legal research services; and
WHEREAS, the Administrative and Presiding Judge of the Franklin County Municipal Court Office has selected a subscription package which provides the required services for a monthly rate of $2,038.40 beginning December 1, 2008 through November 30, 2009.
WHEREAS, the solicitation of proposals for like-kind services satisfied the intent of the competitive procurement requirements of Chapter 329, Columbus City Codes; and
WHEREAS, the Administrative and Presiding Judge of the Franklin County Municipal Court recommends the waiver of the competitive bidding requirements of Chapter 329, Columbus City Codes; and
WHEREAS, an emergency exists in that authorizing the contract will ensure uninterrupted on-line legal research services are available in the Court at an economical rate; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS, OHIO:
SECTION 1. That the Administrative and Presiding Judge of the Franklin County Municipal Court be and is hereby authorized to enter into contract with THOMSON WEST for on-line legal research resources for the period ending November 30, 2009.
SECTION 2. That the expenditure of $25,000 or as much thereof as may be necessary is hereby authorized from the Franklin County Municipal Court Judges, department number 2501, computer fund, fund number 227, subfund 001 as follows: $25,000 from oca 250340, object level 1 - 03, object level 3 - 3332.
SECTION 3. That for the reasons stated, the Columbus City Council finds it is in the best interest of the Franklin County Municipal Court Judges to waive all provisions of the Columbus City Codes related to competitive bidding.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.