Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract for the purchase of Luminaires required by the Division of Power and Water for the maintenance of its street lighting system.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003388). Thirty-two (32) vendors (l MBR, 1 M1A, 1 F1, 29 MAJ) were solicited and six (6) bids were received and opened (all MAJ) on October 15, 2009. These bids were evaluated and awards are recommended to the lowest, responsive, responsible and best bidders.
General Supply & Services dba Gexpro, MAJ, CC# 205021902, exp. 4/2/2011, $92,518.65 for items 1, 2, 3, 4, 5, 6, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, and 21.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Loeb Electric Company was the lowest, responsive and responsible bidder for item 7 and has been recommended for an award in the form of a purchase order, in the amount of $1,094.64. Since this award is under $20,000, it is not included in this legislation.
FISCAL IMPACT: $396,050 was budgeted in the 2009 Electricity Operating Fund for the purchase of Luminaires. $316,500 was spent in 2007 and $513,993.95 was spent in 2008 for the purchase of Luminaires.
Title
To authorize and direct the Finance and Management Director to enter into a contract for the purchase of Luminaires with General Supply and Services, Inc. dba Gexpro, on behalf of the Division of Power and Water; and to authorize the expenditure of $92,518.65 from the Electricity Operating Fund. ($92,518.65)
Body
WHEREAS, the Division of Power and Water has a need for Luminaires for the maintenance of its street lighting system; and
WHEREAS, the Purchasing Office advertised and solicited formal bids for Luminaires (SA003388) opened on October 15, 2009; and
WHEREAS, a contract award is recommended to General Supply and Services, Inc. dba Gexpro, based upon the lowest, responsive, responsible and best bids received; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into a contract with General Supply and Services, Inc. dba Gexpro, in the amount of $92,518.65 for items 1, 2, 3, 4, 5, 6, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20 and 21 for the purchase of Luminaires in accordance with Solicitation No. SA003388.
SECTION 2. That to pay the cost of said contracts, the expenditure of $92,518.65, or so much thereof as may be needed, is hereby authorized from Electricity Operating Fund 550, Div./Dept. No. 60-07, OCA 606764, Object Level Three 2208.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.