Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional services contract for General Engineering Services - Water Distribution Group, for the Division of Power and Water. This award will establish a "blanket" type of service contract to augment existing engineering personnel within the Water Distribution Group, Division of Power and Water, on an as-authorized, as-needed basis.
This Ordinance will authorize the expenditure of $200,000 of capital improvements funds for the estimated needs of the Water Distribution Group for 2008. Under the terms of this contract, the City has the right to renew the contract for an additional year, subject to the approval of a contract modification by City Council.
2. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. proposal quality, 2. project schedule, 3. environmentally preferable offeror, and 4. local workforce.
Requests for Proposals (RFP's) were received on November 21, 2007 from EMH&T Inc., M-E Companies, Inc., Poggemeyer Design Group, Ribway Engineering Group, Stantec Consulting Services, and URS Corporation - Ohio.
Two consulting firms will be selected to perform the required services under this contract. Upon review of the technical proposals, the bidders were ranked using the criteria mentioned above and URS Corporation - Ohio was one of the two firms selected to perform the services for this project. Their Contract Compliance Number is 34-0939859 (expires 8/31/09, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form. Legislation for the second firm will come at a later date.
3. FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2008 Capital Improvements Budget.
Emergency designation: It is requested that this Ordinance be handled in an emergency manner as the Division recently experienced a sludge line break and need to immediately authorize the consultant to begin design of the sludge line replacement (approx. 1000 feet) in the vicinity of Bethel Road.
Title
To authorize the Director of Public to enter into a professional services contract with URS Corporation - Ohio; for General Engineering Services for the Water Distribution Group; for the Division of Power and Water; to amend the 2008 Capital Improvements Budget; to authorize a transfer of $68,265.49 within the Water Works Enlargement Voted Bonds Fund; to authorize an expenditure of $200,000 within the Water Works Enlargement Voted Bonds Fund, and to declare an emergency. ($200,000)
Body
WHEREAS, six technical proposals for General Engineering Services - Water Distribution Group were received on November 21, 2007; and
WHEREAS, URS Corporation - Ohio was one of the two firms selected to perform the design services for projects in this group based on criteria set forth in Columbus City Codes; and
WHEREAS, the purpose of this project is to contract for general engineering services to fulfill emergency capital improvements related needs; and
WHEREAS, under the terms of this contract the City has the right to renew the contract for an additional year, subject to the approval of a contract modification by City Council; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a professional services contract for General Engineering Services - Water Distribution Group, in an emergency manner as the Division recently experienced a sludge line break and need to immediately authorize the consultant to begin design of the sludge line replacement; for the immediate preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional services contract for General Engineering Services - Water Distribution Group with URS Corporation - Ohio, 277 West Nationwide Boulevard, Columbus, Ohio 43215; in the amount of $200,000; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $200,000 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6686, as follows:
Project No. | Project Name | OCA Code | change
690431 | Morse/R-New Albany Rd. W.L. | 642900 | -$68,265.49
690236 | Water Main Rehab. | 642900 | +$68,265.49
SECTION 3. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
690431-100000 | Morse/R-New Albany Rd. W.L. | $0 | $68,266 | +$68,266 (new authority)
690431-100000 | Morse/R-New Albany Rd. W.L. | $68,266 | $0 | -$68,266
690236-100000 | Water Main Rehab. | $17,202,306 | $17,270,572 | +$68,266
SECTION 4. That to pay the cost of the aforesaid professional services agreement, the expenditure of $200,000, or so much thereof as may be needed, is hereby authorized from the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division No. 60-09, Project 690236, OCA 642900, Object Level One 06, Object Level Three 6621.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.