Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Aggressive Mechanical, Inc. for the renovation of plumbing for the Division of Police, 120 Marconi Boulevard. It was recently discovered that the plumbing drain and vent pipe has failed due to a manufacturers flaw in the material and the company has since gone out of business. The replacement of the piping will include new drywall, bathroom renovations and painting associated with this renovation.
Formal bids were solicited and the City received six proposals on November 21, 2013 as follows (0 FBE, 0 MBE):
Aggressive Mechanical, Inc. $1,475,000.00
2K General $1,594,000.00
General Temperature $1,631,000.00
RW Setterlin $1,665,000.00
Elford, Inc. $1,774,323.00
Fox Mechanical $1,876,000.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Aggressive Mechanical, Inc.
Emergency action is requested due to health and safety concerns with exposed plumbing piping into the atmosphere where employees and visitors occupy the space.
Aggressive Mechanical, Inc. Contract Compliance No. 31-1612907, expiration date December 19, 2014.
Fiscal Impact: The cost of this contract is $1,475,000.00. Sufficient funding is available in the Safety Voted Bond Fund.
Title
To amend the 2013 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Aggressive Mechanical, Inc. for the renovation of plumbing for the Division of Police, 120 Marconi Boulevard; to authorize the expenditure of $1,475,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($1,475,000.00)
Body
WHEREAS, it is necessary to amend the 2013 Capital Improvement Fund and to transfer cash between projects in the Safety Voted Bond Fund; and
WHEREAS, formal bids were solicited and six companies responded; and
WHEREAS, Aggressive Mechanical, Inc. is the most responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Aggressive Mechanical, Inc. for the renovation of the plumbing for the Division of Police, 120 Marconi Boulevard, due to due to health and safety concerns, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvement Budget be amended as follows:
Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
30-03 Police Property Room/Crime Lab 330033-100000 (Carryover) $19,593|$0|($19,593)
30-03 Police Property Room/Crime Lab 330033-100000 (Councilmatic) $14,500,000|$13,086,178|($1,413,822)
30-03 Police Facility Renovation 330021-100000 (Carryover) $196,417|$216,010|$19,593
30-03 Police Facility Renovation 330021-100000 (Councilmatic) $279,050|$1,692,872|1,413,822
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Safety Voted Bond Fund as follows:
FROM:
Dept./Div.: 30-03| Fund: 701|Project Number 330033-100000|Project Name - Police Property Room/Crime Lab|OCA Code: 701033|OL3: 6620|Amount $1,433,415.05
TO:
Dept./Div.: 30-03| Fund: 701|Project Number 330021-100000|Project Name - Police Facility Renovation |OCA Code: 713321|OL3: 6620|Amount $1,433,415.05
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Aggressive Mechanical, Inc. for the renovation of the plumbing for the Division of Police, 120 Marconi Boulevard.
SECTION 4. That the expenditure of $1,475,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $1,475,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.