Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract for the Office of Construction Management with Ultimax Inc., for the renovation (Phase 1) of the interior offices at 743 West Third Avenue. This building is a Police Division building, formerly used by SWAT. It is to house Police Substation No. 1, thereby necessitating renovations. The renovation will allow the Police Division to move from a leased facility, currently located on West Nationwide Avenue. The move of this substation to a City-owned facility will eliminate lease costs.
Ordinance 0650-2008, passed on July 23, 2008, authorized architectural services for the design renovation of interior offices at 743 West Third Avenue. This ordinance will authorize the replacement of flooring, drywall repair and painting, caulking, replacement of the bathroom sink, countertop, locker repair and painting, replacement of the exterior door and minor landscaping.
At a subsequent date, Phase II will occur. Phase I and II were bid separately. Phase I will allow renovation of the facility in a timely fashion, allowing the Police Division to move from the leased space before the end of the lease. Phase II will occur after the Police Division has relocated. Phase II will include removing the enclosed garage, filling in the walls and creating additional space. In addition, a weight room, an additional locker room, and storage room will be constructed. Heating and cooling will be added in the newly constructed spaces; no additional plumbing is required.
Formal bids were solicited and four companies submitted bids on September 22, 2008 as follows (0 MBE, 1 +FBE):
Ultimax, Inc. $46,000.00
2K General $49,900.00
Tyevco, Inc. $50,602.00
Bomar Construction + $56,910.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible and best bidder, Ultimax, Inc.
EMERGENCY ACTION is requested so that needed renovations can be completed as soon as possible, thereby allowing Police Substation No. 1 to move from a rented facility, resulting in cost savings to the City.
Ultimax, Inc. Contract Compliance Number 31-1684389, Expiration date 07/13/2009.
FISCAL IMPACT: Sufficient funding is available in the Safety Voted Bond Fund- Police Facility Renovation. The cost of this contract is $46,000.00.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Ultimax, Inc., for the renovation (Phase 1) of interior offices at 743 West Third Avenue; to authorize the expenditure of $46,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($46,000.00)
Body
WHEREAS, it is necessary to accomplish the renovation (Phase 1) of interior offices at 743 West Third Avenue, and
WHEREAS, it is necessary to renovate said space so that Police Substation No. 1 can move from a leased facility to this building, and
WHEREAS, Ultimax Inc., is the most responsive, responsible, and best bidder to complete the renovation, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Ultimax, Inc., for the renovation (Phase 1) of interior offices at 743 West Third Avenue so that Police Substation No. 1 can move from a leased facility, thereby reducing lease costs for the preservation of the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract for the Office of Construction Management with Ultimax Inc., for the renovation (Phase 1) of interior offices at 743 West Third Avenue.
SECTION 2. That the expenditure of $46,000.00 or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $46,000.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.