Explanation
1. BACKGROUND
The Transportation Division is responsible for maintaining the City's roadway system. To accomplish this mission the Division requires two skid steer loaders with trailers and attachments. Skid steer loaders are highly versatile pieces of equipment that are used in almost all aspects of the Transportation Division's mission. This includes, but is not limited to, roadway cutouts and milling, material movement, snow and ice removal, trenching, landscaping, and work site clean up. This purchase is consistent with the division's equipment purchase program.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on August 28, 2008 for Bid SA003010 for the purchase of two skid steer loaders with trailers as follows:
Vendor Unit Bid Bid Amount Status
Air Equipment Rental Corp. Gehl 6640 $116,327.82 Majority
Ohio CAT Caterpillar 268B MA11 $149,506.00 Majority
Southeastern Equipment Co. Case 465 $154,520.00 Majority
Air Equipment Rental Corporation, contract compliance number 34-1722192(expiring 4/23/10) met the specifications and was judged to be the lowest, best, most responsive and most responsible bidder. In addition to the two skid loaders with trailers the division will also be purchasing attachments; one construction bucket, two pick-up brooms, two brooms, one planer, one hydraulic breaker, one set of pallet forks, and one combination bucket. Their bid price for two units with trailers and attachments is $116,327.82.
2. EMERGENCY DESIGNATION
This legislation is requested to be heard as an emergency to ensure that the skid steer loaders with trailers and attachments are available for immediate use.
3. FISCAL IMPACT
Funds are available for this expenditure due to cancellation of encumbrances from completed projects from the Streets and Highways G.O. Bonds Fund.
Title
To amend the 2008 C.I.B.; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $116,327.82 from the Streets and Highways G.O. Bonds Fund; to authorize the Director of Finance and Management to enter into a contract for the purchase of two skid steer loaders with trailers and attachments from Air Equipment Rental Corporation for the Division of Transportation; and to declare an emergency. ($116,327.82)
Body
WHEREAS, the Division of Transportation is responsible for maintaining the City's roadway system, and
WHEREAS, the Division of Transportation is in need of two skid steer loaders with trailers and attachments, and
WHEREAS, funds are budgeted and available in the Streets and Highways G.O. Bonds Fund for this expense, and
WHEREAS, an emergency exists in the usual daily operations of the Transportation Division in that it is immediately necessary to purchase two skid steer loaders with trailers and attachments for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended due to cancellations as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530161-100000 / Roadway Improvements (Carryover) / $6,450,999.00 (Carryover) / $35,746.00 (Carryover) / $6,486,745.00 (Carryover)
Section 2. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended to provide funding for this project as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530161-100000 / Roadway Improvements (Carryover) / $6,486,745.00 (Carryover) / ($116,328.00) (Carryover) / $6,370,417.00 (Carryover)
530020-100000 / Street Equipment (Carryover) / $726,800.00 (Carryover) / $116,328.00 (Carryover) / $843,128.00 (Carryover)
Section 3. That the transfer of monies within the Streets and Highways GO Bonds Fund, Fund 704 be authorized as follows:
TRANSFER FROM:
Fund / Project # / Project / Object Level One/Object Level Three Codes / OCA Code
704 / 530161 / Roadway Improvements / 06/6600 / 644385 / $116,327.82
TRANSFER TO
Fund / Project # / Project / Object Level One/Object Level Three Codes / OCA Code
704 / 530020 / Street Equipment / 06/6600 / 644385 / $116,327.82
Section 4. That the sum of $116,327.82 or so much thereof as may be needed is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, Dept./Div. 59-09, O.L. 01-03 Codes, 06-6651, OCA Code 644385, Project Number 530020.
Section 5. That the Director of Finance and Management be and hereby is authorized to enter into a contract with Air Equipment Rental Corporation, 8200B Memorial Drive, Plain City, Ohio 43064 for the purchase of two skid loaders with trailers and attachments in accordance with the specifications on file in the Purchasing Office.
Section 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.