Explanation
Ordinance No. 1817-2011, passed by City Council on November 23, 2011 authorized the Director of Finance and Management to enter into a Service Agreement with Lease Harbor LLC for the provision of hosted real estate and lease management software services, support, and related services for an initial one (1) year term and four (4) additional automatic one (1) year renewal terms each subject to the appropriation of funds by Columbus City Council and certification of funds availability by the City Auditor for the administration of the City's real property and lease portfolios.
This legislation authorizes the Finance and Management director to expend funds for the second of four (4) one (1) year automatic renewal term from December 15, 2013 to December 14, 2014. The amount of this second one (1) year renewal of the Service Agreement is $23,000.00 which is at the same rate as the initial term.
Lease Harbor LLC has Contract Compliance #36-4352999 with an expiration date of September 16, 2015.
Fiscal Impact: Funds were budgeted and are available within the Finance and Management 2013 General Fund Budget.
Title
To authorize the Finance Director to expend $23,000.00 from the General Fund for the second of four automatic renewal terms of a Service Agreement with Lease Harbor LLC. ($23,000.00)
Body
WHEREAS, the Service Agreement with Lease Harbor LLC for the provision of web-based database management software, support, and related services for the administration of the City's real property and lease portfolio was approved by Ordinance #1817-2011, passed by Columbus City Council on November 23, 2011; and
WHEREAS, the Service Agreement provided for an initial one (1) year term and four (4) additional automatic one (1) year renewal terms each renewal subject to the appropriation of funds by Columbus City Council and certification of funds availability by the City Auditor; and
WHEREAS, funds were budgeted and are available within the Finance and Management 2013 General Fund Budget for the second renewal term of the Service Agreement; and
WHEREAS, it is necessary to authorize the expenditure of $23,000.00 for the second of four (4) one (1) year automatic renewal terms of the Service Agreement for the period December 15, 2013 through December 14, 2014; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to expend $23,000.00 or so much thereof as may be necessary for the second automatic renewal term of a Service Agreement with Lease Harbor LLC for the provision of a web-based database management software, support, and related services for the administration of the City's real property and lease portfolios.
SECTION 2. That the expenditure of $23,000.00 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Finance and Management, Administrative Division, Division No. 45-51, Fund 010, OCA 450037, Object Level One 03, Object Level Three 3367.
SECTION 3. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial record. The City Auditor is authorized to make any changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.