Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities, to renew an agreement with enfoTech & Consulting, Inc, for annual software maintenance and support of the pre-treatment information management system (iPACS). The iPACS system supports the Department of Public Utilities Industrial Wastewater Pretreatment Group (IWPG) enabling them to manage the industrial pre-treatment permitting process. The original agreement (EL013772) was awarded through an RFP (SA004523) and authorized by ordinance 2544-2012, passed December 3, 2012. That agreement included four (4) options to renew for annual software support. This ordinance will authorize the first renewal option and will provide service for the period December 11, 2013 to December 10, 2014 at a cost of $16,592.00.
EMERGENCY:
Emergency action is requested to ensure that the needed services are not delayed; thus reducing the risk of potential outage and or interruption in services associated with the necessary services requested and to expedite authorization of this contract in order to initiate services from the supplier at the prices proposed.
FISCAL IMPACT:
During 2012, the Department of Technology legislated $191,495.00 (via Ord. 2544-2012) with EnfoTech & Consulting, Inc. for professional services, software licenses and annual software maintenance and support of the pre-treatment information management system (iPACS). The cost associated with this ordinance is $16,592.00. The funding for this ordinance is available within the Department of Technology, Internal Services Fund, direct charge budget for DPU. The aggregate contract total amount, including this modification is $208,087.00.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: EnfoTech & Consulting, Inc. C.C.#/F.I.D#: 22 - 3364641 Expiration Date: 08/08/2014
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to renew an agreement with enfoTech & Consulting, Inc, for annual software maintenance and support of the iPACS system; to authorize the expenditure of $16,592.00 from the Department of Technology, Internal Services Fund; and to declare an emergency. ($16,592.00)
Body
WHEREAS, the Director of the Department of Technology, on behalf of the Department of Public Utilities, has a need to renew an agreement with enfoTech & Consulting, Inc, for annual software maintenance and support of the pre-treatment information management system (iPACS). The iPACS system supports the Department of Public Utilities Industrial Wastewater Pretreatment Group (IWPG) enabling them to manage the industrial pre-treatment permitting process; and
WHEREAS, the original agreement (EL013772) was awarded through an RFP (SA004523) and authorized by ordinance 2544-2012, passed December 3, 2012. That agreement included four (4) options to renew for annual software support; and
WHEREAS, this ordinance will authorize the first renewal option and will provide service for the period December 11, 2013 to December 10, 2014 at a cost of $16,592.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is immediately necessary for the Director of the Department of Technology, on behalf of the Department of Public Utilities, to renew an agreement with enfoTech & Consulting, Inc, for annual software maintenance and support of the pre-treatment information management system (iPACS), to support the Department of Public Utilities Industrial Wastewater Pretreatment Group (IWPG) and for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Public Utilities, be and is hereby authorized to renew an agreement with enfoTech & Consulting, Inc, for annual software maintenance and support of the pre-treatment information management system (iPACS). The original agreement included four (4) options to renew for annual software support, this ordinance will authorize the first renewal option and will provide service for the period December 11, 2013 to December 10, 2014 at a cost of $16,592.00.
SECTION 2: That the expenditure of $16,592.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Maintenance and Support Services: 3369 - $16,592.00
Div.: 47-01|Fund: 514|Sub-Fund: 550|OCA Code: 514550|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $1,012.11 - Electricity
Div.: 47-01|Fund: 514|Sub-Fund: 600|OCA Code: 514600|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $6,437.70 - Water
Div.: 47-01|Fund: 514|Sub-Fund: 650|OCA Code: 514650|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $7,217.52 - Sewers & Drains
Div.: 47-01|Fund: 514|Sub-Fund: 675|OCA Code: 514675|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $1,924.67 - Stormwater
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.