Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with 3SG Plus Corporation, in the amount of up to $100,000.00 for the Warrior Watch Management Application 2.0 project.
The Department of Public Service initiated a procurement effort that will result in the award and execution of a professional services contract, the intent of which is to provide for needed software upgrades, general support, and regular maintenance for the Warrior Watch system.
Warrior Watch is a software program that features real-time information on the progress of the Department of Public Service Snow Warrior trucks, allowing city personnel and the public to observe which roads have been plowed during and up to 72 hours after a snowfall. This project involves developing a Warrior Watch Management Application that will combine multiple administrative tasks into one interface for internal use and providing backend upgrades and regular maintenance for each of the Warrior Watch components.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Warrior Watch Management Application 2.0 project. The project was formally advertised on the Vendor Services web site from September 24, 2015, to October 15, 2015. The city received one (1) response, which was deemed responsive and fully evaluated when the Evaluation Committee met on October 22, 2015.
Company Name City/State Majority/MBE/FBE/ASN/PHC
3SG Plus Corporation Columbus, Ohio ASN
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against 3SG Plus Corporation, which will be awarded the Warrior Watch Management Application 2.0 contract.
2. CONTRACT COMPLIANCE
The contract compliance number for 3SG Plus Corporation is 31-1586115 and expires 10/30/17.
3. FISCAL IMPACT
Funds in the amount of $100,000.00 are available for this project in the Street Construction, Maintenance & Repair Fund within the Department of Public Service.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide requisite funding for necessary improvements to the current Warrior Watch system in order to meet the project completion date of February 29, 2016.
Title
To authorize the Public Service Director to enter into contract with 3SG Plus Corporation relative to the Warrior Watch Management Application 2.0 project; to authorize the expenditure of up to $100,000.00 from the Street Construction, Maintenance & Repair Fund to pay for this project; and to declare an emergency. ($100,000.00)
Body
WHEREAS, Warrior Watch is a software program that feature real-time information on the progress of the Department of Public Service Snow Warrior trucks, allowing city personnel and the public to observe which roads have been plowed during and up to 72 hours after a snowfall; and
WHEREAS, there exists a need for additional software upgrades, including the development of a Warrior Watch Management Application that will combine multiple administrative tasks into one interface for internal use, and general support and regular maintenance for the Warrior Watch system components; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with 3SG Plus Corporation for the provision of the technical services described above in the amount of $100,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with 3SG Plus Corporation for needed software engineering services so as to ensure that the aforementioned project can be completed by February 29, 2016, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service is hereby authorized to enter into contract with 3SG Plus Corporation, 8415 Pulsar Place, Suite 100, Columbus, Ohio 43240, for the Warrior Watch Management Application 2.0 project for software engineering services in the amount of $100,000.
SECTION 2. That for the purpose of paying the cost of this contract the sum of up to $100,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Street Construction, Maintenance & Repair Fund, Fund 265, Dept./Div. 59-11, as follows:
Fund / O.L. 01-03 Codes / OCA code / Amount
265 / 03-3369 / 591155 / $100,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.