Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a planned contract renewal and modification with J&D Home Improvement, LLC dba The Basement Doctor for the Blueprint Volunteer Sump Pump 2022 project, CIP #650876-122991, to renew for an additional year and to add funding up to $1,000,000.00 for the project.
This project is one of the four main pillars of the Blueprint process. It consists of residents volunteering for installation of sump pumps in their homes to reduce excess stormwater entering the City's sanitary sewer system. The sump pumps redirect foundation drain away from the sanitary lateral to the sump pit. This contract covers properties throughout the City of Columbus BluePrint areas including but not limited to Clintonville, Hilltop, Miller/Kelton, Linden, James Livingston, and Old Beechwold.
The Community Planning Area is “99 - Citywide”.
1.1 Amount of additional funds to be expended: $1,000,000.00
Original Contract Amount: $2,535,390.00 (Ord. 2324-2022 PO351650)
Renewal #1 Amount: $0.00 (Ord. 2606-2023)
Renewal #2 Amount: $1,000,000.00 (Current)
Total (Original + Renewals): $3,535,390.00
This contract was bid with a one-year initial term and three yearly renewal options. This is the second of those renewals, leaving one renewal remaining.
1.2. Reason other procurement processes are not used:
This contract was originally bid as a multi-year contract with renewals. This ordinance is implementing the second of the three allowable renewals. This does not require a new procurement process.
1.3. How cost of renewal/modification was determined:
This is a planned contract renewal. Services will continue to be provided per the original contract pricing.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This project reduces inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways.
3. CONTRACT COMPLIANCE INFORMATION
J&D Home Improvement, LLC dba The Basement Doctor’s contract compliance number is CC028672 and expires 6/29/24. The contract compliance will need to be renewed before the contract renewal can be executed.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was originally awarded with a 12.0% MBE/WBE goal. J&D Home Improvement Inc. is classified as a majority company by the City’s Office of Diversity and Inclusion. J&D Home Improvement Inc. anticipates performing the work on this contract renewal with the use of sub-consultants. The MBE/WBE percentage for this contract, including the renewal, is to remain 12.0%.
As part of their proposal, J&D Home Improvement Inc. has proposed the following three subcontractors to perform contract work:
Company Name City/State ODI Certification Status
A2B Concrete Construction LLC Columbus, Ohio MBE
Jendco Safety Supply (Supplier) Columbus, Ohio WBE
Universe Electric, LLC Columbus, Ohio MBE
The contract compliance status of J&D Home Improvement Inc. and A2B Concrete Construction LLC are expired and will need to be renewed prior to execution of the contract renewal. The certification of the other subcontractors was in good standing at the time of this contract renewal.
5. FISCAL IMPACT
Funds are available and appropriated for this expenditure within the Sanitary Bond Fund, Fund 6109. A transfer of funds and appropriation within the Sanitary Bond Fund is necessary to align cash and appropriation with the proper projects.
Title
To authorize the Director of the Deparment of Public Utilities to renew and increase the contract with J&D Home Improvement, LLC dba The Basement Doctor for the Blueprint Volunteer Sump Pump 2022 project; to transfer cash and appropriation between projects within the Sanitary Bond Fund; and to authorize an expenditure of $1,000,000.00 from the Sanitary Bond Fund to pay for the contract renewal. ($1,000,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the Blueprint Volunteer Sump Pump 2022 project; and
WHEREAS, Ordinance 2324-2022 authorized a contract with J&D Home Improvement, LLC dba The Basement Doctor for the Blueprint Volunteer Sump Pump 2022 project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a contract renewal with J&D Home Improvement, LLC dba The Basement Doctor for the Blueprint Volunteer Sump Pump 2022 project for year three of the contract; and
WHEREAS, additional funding will be needed to pay for another year of contracted services; and
WHEREAS, a transfer of funds and appropriation within the Sanitary Bond Fund is necessary to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to expend funds from the Sanitary Bond Fund to pay for the contract renewal; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $1,000,000.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 6109 (Sanitary Bond Fund) in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of the Department of Public Utilities is hereby authorized to renew and increase the Blueprint Volunteer Sump Pump 2022 service contract with J&D Home Improvement, LLC dba The Basement Doctor, 13659 E. Main St, Reynoldsburg, OH 43068, in an amount up to $1,000,000.00.
SECTION 3. That an expenditure of $1,000,000.00, or so much thereof as may be needed, is hereby authorized from the Sanitary Bond Fund, Fund 6109, to pay for this contract renewal per the accounting codes in the attachment to this ordinance.
SECTION 4. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.