Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Rogers Krajnak Architects, Inc. for the Beatty Community Center Renovations Project. The contract amount is $337,000.00, with a contingency of $55,000.00, for a total of $392,000.00 being authorized by this ordinance.
The Beatty Community Center, located at 247 North Ohio Avenue, suffered a fire that broke out in the gymnasium on August 22, 2024. The fire and smoke caused extensive damage to the gymnasium. There is also smoke damage throughout the remainder of the center. Preliminary assessment services have been performed. A project scope and budget have been established. The scope of the design work will be to remedy the fire damage throughout the center and facilitate a conversion of the center to a specialized teen center.
There will be a planned modification to this contract for construction administration and project closeout services when the construction portion of the project is awarded.
Vendor Bid/Proposal Submissions: Proposals were advertised to firms that were pre-qualified through the bi-annual Request for Statement of Qualification (RFSQ) process, in accordance with City Code Section 329, on October 22, 2024 and received by the Recreation and Parks Department on November 19, 2024. Request for proposals were received by the following companies:
Rogers Krajnak Architects, Inc
Triad
DesignLevel
Of note, professional services contracts are quality based selections and not based on price. Costs were not requested nor were they part of this evaluation.
In accordance with City Code, a selection team evaluated the proposals and recommended Rogers Krajnak Architects, Inc. be selected to perform the work. The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline, and project approach.
As part of their bid, Rogers Krajnak Architects, Inc. has proposed the following vendors as subcontracts for this project:
Resource International, Inc.
Kabil Associates, Inc.
Principal Parties:
Rogers Krajnak Architects, Inc.
81 South 4th Street, Suite 200
Columbus, Ohio 43215
Daniel DeGreve, (614) 461-0243
Contract Compliance Number: 005923
Contract Compliance Expiration Date: May 2, 2027
Emergency Justification: Emergency action is requested in order to remedy the damage caused by fire and smoke to a facility that provides vital resources to the community as quickly as possible.
Benefits to the Public: This project will restore a critical resource to the community to allow for a continuance of programming.
Community Input/Issues: The community expressed deep concern and disappointment over the damage inflicted by the fire and desire the center to reopen as soon as possible.
Area(s) Affected: Near East (56)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by updating and restoring existing park facilities.
Fiscal Impact: $392,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this expenditure. The funds will not be available to the Recreation and Parks Department until the proceeds of the 2024-2025 bond sale are available at a future date. Therefore, it is necessary to certify the required funds against the General Fund 1000, Income Tax Set Aside Subfund 100099. Upon the sale of bonds, this will be reimbursed. There is a total of $392,000.00 available for this project.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Rogers Krajnak Architects, Inc. for the Beatty Community Center Renovations Project; to authorize the transfer of $392,000.00 between the General Fund Income Tax Set Aside Subfund and the Recreation and Parks Bond Fund; to authorize the appropriation of $392,000.00 in the Income Tax Set Aside Subfund and Recreation and Parks Voted Bond Fund; to authorize the expenditure of $392,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($392,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Rogers Krajnak Architects, Inc. for the Beatty Community Center Renovations Project; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations (the "Treasury Regulations") promulgated pursuant to the Internal Revenue Code of 1986, as amended, with respect to the construction of the project described in this ordinance (the "Project"); and
WHEREAS, it is necessary to authorize the transfer of $392,000.00 between the General Fund 1000, Income Tax Set Aside Subfund 100099, and the Recreation and Parks Bond Fund, Fund 7702; and
WHEREAS, funds will need to be appropriated within the General Fund 1000, Income Tax Set Aside Subfund 100099 and within the Recreation and Parks Bond Fund, Fund 7702; and
WHEREAS, the City will reimburse the General Fund 1000, Income Tax Set Aside Subfund 100099; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregated principal amount of obligations which the City will issue to finance this project is presently expected not to exceed $884,402.25; and
WHEREAS, it is necessary to authorize the expenditure of $392,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Rogers Krajnak Architects, Inc. in order to remedy the damage caused by fire and smoke to a facility that provides vital resources to the community as quickly as possible, all for the immediate preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to enter into contract with Rogers Krajnak Architects, Inc. for the Beatty Community Center Renovations Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That from the unappropriated monies and from all monies estimated to come into said funds from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2025, the sum of $392,000.00 is appropriated in General Fund 1000, Income Tax Set Aside Subfund 100099, in Object Class 10 Transfer Out Operating, and in Fund 7702, Recreation and Parks Bond Fund, in Object Class 06 Capital Outlay per the account codes in the attachment to this ordinance.
SECTION 6. That the transfer of $392,000.00 or so much thereof as may be needed, is hereby authorized between the General Fund 1000, Income Tax Set Aside Subfund 100099, and the Recreation and Parks Bond Fund, Fund 7702, per the account codes in the attachment to this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer said funds to the Recreation and Parks Voted Bond Fund 7702, at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 8. That upon obtaining other funds from the 2024-2025 Bond Sale for the City of Columbus, the City Auditor is hereby authorized and directed to repay the General Fund 1000, Income Tax Set Aside Subfund 100099 the amount transferred under Section 5.
SECTION 9. That the City intends that this ordinance constitutes an "official intent" for purposes of Section 1.150 2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $392,000.00 (the "Obligations"). The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of Treasury Regulations Section 1.150 2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the fund from which the advance for costs of the Project will be made.
SECTION 10. That for the purpose stated in Section 1, the expenditure of $392,000.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 11. That this ordinance, for the reasons stated in the preamble, which are made a part of this ordinance and fully incorporated for reference as if rewritten, is declared to be an emergency measure and shall take effect and be in force from and after this ordinance’s passage and approval by the Mayor or ten (10) days after its adoption if the Mayor neither approves nor vetoes the same.